Executive Assistant / Office Manager (Franklin)

Executive Assistant / Office Manager Job Description

The Capstone Group () is a private real estate investment firm founded in 2001 and headquartered in Franklin, Tennessee. The company is actively involved in the acquisition, financing and management of commercial properties throughout the Southeast United States, especially Middle Tennessee. Were currently looking for an Executive Assistant / Office Manager to directly support the companys President, manage the office, and support the companys operations.

Objectives of this role

Provide primary support for the President and provide additional support to Capstone team members to ensure that company goals and objectives are met.

Maintain and refine internal processes that support the Capstone team and coordinate internal and external resources to expedite workflows

Plan and orchestrate work to ensure that the Presidents priorities are met, organizational goals are achieved, and best practices are upheld

Ensure all properties are operating efficiently, well-maintained, tenants are lease compliant

Maintain a smooth and organized office environment to support daily business operations

Responsibilities

Manage professional and personal tasks and scheduling for the President, including agendas, reviewing and answering (when appropriate) mail, email, phone calls, investor, lender, and client management, and other company logistics

Coordinate company transactions, deal flow, scheduling and calendar management, as well as content and flow of information to team members

Help coordinate other senior executives travel logistics and activities, including accommodation, transportation, and meals

Provide administrative and office support, such as maintenance of filing system and company databases

Organize team communications and plan events, both internal and off-site

Monitor office supplies and equipment as required

Manage local property managers to inspect properties and arrange for repairs as required and arrange contracts for maintenance, trash removal, landscaping, security and other ongoing services as necessary.

Maintain professionalism and strict confidentiality with all materials

Light bookkeeping

Office tasks as needed

Required skills and qualifications

Two or more years of experience in an administrative role reporting directly to upper management

Extremely Organized

Self-starter

Strong desire to learn and grow, especially regarding real estate and / or business

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Proficiency with standard Microsoft office suite programs

Flexible team player, willing to adapt to changes and unafraid of challenges