Administrative Coordinator - Trucking Operations

Job Description

Job Description

Salary : $70,000-$80,000

RYCO Heavy Haul, Inc. is seeking a highly organized and detail-oriented Administrative Coordinator to support our transportation and logistics operations. This role is ideal for someone with strong administrative and analytical skills who thrives in a fast-paced trucking environment and enjoys problem-solving and managing multiple priorities.

The ideal candidate will be comfortable working with QuickBooks, Microsoft Office, and data management tools, with the ability to learn quickly and take initiative with minimal direction. Prior experience in an administrative office setting required, experience in trucking or with construction equipment a plus.

Key Responsibilities

• Administrative Support : Provide day-to-day administrative assistance to the transportation and dispatch teams, ensuring all paperwork, permits, and documentation are accurate, complete, and properly filed.
• Data Entry & Analysis : Enter, maintain, and analyze operational data such as load details, driver logs, permits, and customer records to support reporting and billing accuracy.
• Documentation & Billing : Compile load details (BOLs, permits, timecards, subcontractor invoices, and rate confirmations) and assist with customer invoicing through QuickBooks and TORO Transportation Management System.
• Scheduling & Coordination : Support the scheduling of driver assignments, escorts, and police details, ensuring all required information (serial numbers, pickup / drop-off details, timing, etc.) is accurately recorded.
• Communication : Serve as a point of contact between the office, drivers, customers, and vendors ensuring timely updates and clear communication through calls, texts, and emails.
• Process Improvement : Identify opportunities to streamline administrative workflows, improve data accuracy, and enhance overall efficiency in the trucking operations office.

Key Skills & Qualifications

Benefits

Medical insurance, Dental insurance, Life insurance (100% of premiums for employee-only paid by RYCO)

RYCO, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.