Construction Purchasing Agent

The Specialized Recruiting Group is hiring a Purchasing Agent for a well-established custom home builder client of ours Indianapolis. Please see the full job description below for details and apply/reach out if interested!

Job Overview

A well-established luxury custom home builder in the Indianapolis market is seeking an Purchasing Agent to join their growing team. This role is ideal for a detail-oriented construction professional with strong estimating, purchasing, and coordination experience who enjoys working closely with clients, vendors, and internal teams.

Key Responsibilities

Estimating

• Prepare full pricing quotes for new residential construction projects
• Finalize pricing for all client selections and compare against established allowances
• Review, compare, and evaluate vendor bids and supplier quotes
• Manage and price all change orders
• Research and onboard new vendors and products as needed
• Participate in client meetings and on-site walkthroughs
• Become proficient in BuilderTrend (primary project management platform)

Purchasing

• Ensure purchase orders are submitted accurately and on time
• Match vendor invoices to approved quotes and pricing; track variances
• Negotiate and verify vendor contract terms
• Prepare cost analysis reports, vendor comparisons, and plan cost evaluations

Permitting, Pre-Construction & Administrative Support

• Coordinate HOA approvals
• Submit and track energy certifications
• Manage city permit applications and approvals
• Set up new jobs in BuilderTrend (selections, document uploads, etc.)
• Assist with establishing, scheduling, and verifying utility connections

Time Allocation (Approximate)

• 10% – New prospect pricing and estimates
• 60% – Existing client pricing updates and change order preparation
• 10% – Scheduling and purchase orders
• 10% – On-site meetings, walkthroughs, and design coordination
• 5% – Research and selections support
• 5% – Permits and pre-construction setup

Qualifications & Skills

• Minimum 2+ years of experience in estimating, purchasing, or a similar construction-related role
• Strong understanding of vendor sourcing, pricing, and cost evaluation
• High attention to detail with strong analytical and financial reporting skills
• Negotiation experience preferred
• Proficiency in Microsoft Outlook, Word, Excel, and BuilderTrend (or similar construction software)
• Self-motivated, organized problem solver who works well in a collaborative environment