Program Project Coordinator - Facilities Planning & Design

Program Project Coordinator

The Program Project Coordinator is a pivotal member of the Operational Excellence team within the Facilities Planning and Design Business Unit, providing critical support to vice presidents, directors, managers, and senior project leaders. This role ensures seamless operational execution by managing strategic project support, coordinating meetings and events, and overseeing compliance and reporting activities. Demonstrates a strong aptitude for utilizing technology tools within the Microsoft 365 suite and proactively seeks opportunities to learn and implement new tools to enhance productivity and efficiency.

Key responsibilities include managing multiple administrative and project initiatives, tracking timelines and deliverables to ensure alignment with departmental goals; monitoring and supporting activities to ensure compliance with regulatory standards and requirements; serving as the primary liaison between internal teams, leadership, vendors, and external stakeholders; reviewing and processing planning and medical space requests, supporting contractor selection, and maintaining accurate business unit and project databases; upholding quality standards, identifying opportunities for process improvement, and contributing to the development of policies and procedures; preparing and distributing meeting minutes and action item trackers; assisting project managers and Program managers in maintaining and tracking project schedules, milestones, and deliverables using tools such as Smartsheet and PMWeb; maintaining organized digital filing systems using SharePoint, for department documentation; and assisting with governance committee processes, ensuring adherence to requirements and smooth execution of committee functions.

This position is ideal for an organized, detail-oriented, and proactive professional who thrives in a collaborative, fast-paced environment. The ideal candidate demonstrates a strong aptitude for utilizing technology tools within the Microsoft 365 suite and proactively seeks opportunities to learn and implement new tools to enhance productivity and efficiency. As a Senior Program Project Coordinator, you will play a key role in advancing the Operational Excellence Team's initiatives, directly enhancing performance and supporting the organization's growth.