Sr. Administrative Associate- General Surgery

Sr. Administrative Associate - General Surgery

The Department of Surgery is looking for an experienced Sr. Administrative Associate to support the executive and clinical leadership team. This is a great opportunity for someone looking to take the next step in their career through these highly visible projects and responsibilities in addition to direct mentorship and development from the Executive Administrative Director of the department.

Key responsibilities :

• Coordinate the annual department report with the Chief.
• Coordinate Harvard Surgery Research Day.
• Coordinate the Department of Surgery 100-year celebration.
• Coordinate meetings between faculty and the Chief.
• CV maintenance.
• Manages light volume of patient calls, clinical scheduling, clinical record keeping, etc. for all of Chief's clinic appointments.
• Department event planning.
• Monitor and maintain department recordkeeping systems, including highly sensitive and / or critical administrative and financial data. Oversee input of information into databases and spreadsheets, monitor data validity, compile, print and distribute reports as needed.
• Monitor and reconcile budget reports and department expenses, research and resolve errors or discrepancies. Collect, organize and prepare information, documents and other materials for preparation of annual budget, grant applications.
• Coordinate administration of departmental fellowship and / or residency programs, training grants and related programs. Collect, prepare, route and track required appointment, credentialing and licensure documents.
• Monitor and maintain department supply inventory and computer equipment. Serve as liaison to support service departments to request and coordinate services.
• Other deliverables and responsibilities as assigned.

Minimum qualifications :

Schedule : Hybrid (4 days onsite / 1 from home) Office / Site Location : Boston Regular, Temporary, Per Diem : Regular Remote Eligibility : Part Remote / Hybrid Pay Range : $20.63-$31.46 Hourly