Associate, Chief of Staff

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT .

Associate, Chief of Staff

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Job Description :

We are seeking a dynamic Chief of Staff Associate to play a pivotal role in both operational and enterprise-level initiatives. Reporting to the Senior Associate, Chief of Staff, you will contribute to the success of our business by preparing vital corporate reports, tracking progress on key goals and initiatives, and refining company policies and manuals to ensure our continued growth and efficiency.

As an integral member of our team, you will have the opportunity to work across various high-impact activities, gaining valuable exposure to governance, corporate reporting, strategic planning, and internal communications. To excel in this role, you should be a creative and results-driven individual with exceptional communication skills and a proven track record in business management and executive-level collaboration.

The ideal candidate is an excellent writer with incredible organizational and interpersonal skills, capable of fostering strong relationships and ensuring seamless interdepartmental cooperation. If you're a versatile, ambitious professional who thrives in a fast-paced environment and is eager to make a tangible impact, we want to hear from you!

Responsibilities

Corporate Governance

Administers the corporate strategic planning calendar, including scheduling, milestone tracking, and stakeholder communications

Assists with managing our governance committee content—coordinating verbal and written communication before and after meetings (agendas, minutes, action items tracking, and maintenance of documentation libraries)

Contributes to the preparation and execution of all-hands internal communications

Reviews and edits proposed policies and manuals for Chief of Staff approval, and maintains all corporate policies via the HITT intranet

Corporate Reporting & Planning

Coordinates and prepares the bi-annual board report, including data collection, writing, editing, and formatting deliverables in Adobe InDesign and PowerPoint

Maintains and updates goal trackers and performance reporting, identifying trends, and surfacing potential risks

Conducts ad hoc research, analysis, and presentations to support decision-making, special projects, and strategy development

Navigates competing priorities and executes deliverables under deadline pressure with strong follow-through and attention to detail

Ensures confidentiality with sensitive information

In coordination with the Chief of Staff team, coordinates and determines content for the annual executive leadership conference

Qualifications

A four-year degree from an accredited university is preferred but not required

A minimum of 1-3 years of related experience in project-based work

In lieu of a degree, additional work experience is acceptable

Software proficiency—advanced level of proficiency with :

Microsoft Office suite (i.e., Excel, Word, Outlook, PowerPoint, etc.)

Adobe InDesign (and other Creative Cloud platforms)

Familiarity with PowerBi

Able to adapt to and learn how to use project-specific software systems as needed

Proven track record of multitasking projects and meeting deliverables

Tech savviness, an eye for detail, and meticulous organization skills

A high level of professional maturity and a solid work ethic

Strong interpersonal and relationship-building skills

HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.