Invoice Discrepancy Specialist, Financial / Business Reporting Analyst

Invoice Discrepancy Specialist

The Invoice Discrepancy Specialist is responsible for managing errors in vendor invoicing and inventory data accuracy across multiple store locations. Will use their understanding of other departments' processes to make connections to solve inventory issues. This role requires strong organizational skills, attention to detail, and proficiency in Excel and retail software to ensure timely vendor payments, accurate reporting, and effective communication with vendors and internal teams.

Key Responsibilities :

Accounts Payable :

• Review and highlight vendor invoices, add payment due dates and corresponding check dates.
• Enter and maintain invoice information within tracking spreadsheet used for Cashflow report.
• Identify and report invoice discrepancies (e.g., incorrect products, shortages, overages) to vendors to obtain necessary return authorizations, shipping labels, and credit memos.
• Match packing slips and receiving documents to corresponding invoices.
• Assist in processing vendor payments on a weekly, monthly, and quarterly basis to maintain timely and accurate payments.
• Monitor outstanding invoices and communicate with vendors regarding missing or delayed shipments.

Inventory and Data Accuracy :