Clerical/Administrative PositionsNexGen Staffing LLC • Riverside, CA, US
No longer accepting applications
Clerical/Administrative Positions
NexGen Staffing LLC • Riverside, CA, US
30+ days ago
Job type
- Full-time
Job description
Key Responsibilities
- Administrative Support:
- Answer and direct phone calls, take messages, and handle general inquiries.
- Greet and assist visitors in a professional and courteous manner.
- Manage incoming and outgoing mail, emails, and other correspondence.
- Prepare and edit documents, reports, and presentations as needed.
- Scheduling and Coordination:
- Schedule and coordinate appointments, meetings, and events.
- Maintain and update calendars for staff and management.
- Assist with travel arrangements and itineraries.
- Record Keeping and Documentation:
- Maintain accurate and up-to-date filing systems, both electronic and paper.
- Organize and store documents, records, and files in an easily accessible manner.
- Assist with data entry and ensure that all records are accurate and complete.
- Office Management:
- Order and maintain office supplies and inventory.
- Ensure that office equipment is properly maintained and serviced.
- Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.
- Communication and Collaboration:
- Communicate effectively with staff, clients, and vendors.
- Provide general support to the team, including assisting with special projects.
- Collaborate with other departments to ensure smooth operations.
- Compliance and Procedures:
- Adhere to company policies and procedures.
- Maintain confidentiality of sensitive information.
- Assist with the development and implementation of office policies and procedures.
- Education and Experience:
- High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus.
- Previous experience in an administrative or clerical role preferred.
- Skills and Abilities:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy.
- Basic understanding of bookkeeping and office management practices.
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Clerical/Administrative Positions • Riverside, CA, US
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