Dental Office Manager

Job Description

Job Description

Dental Office Manager | PopUp Smiles, Inc. | Newport Beach, CA

About Us

PopUp Smiles is a mobile dental healthcare provider based in Newport Beach, CA. We bring high-quality, compassionate care directly to patients in schools, workplaces, residential communities, and underserved areas. As we expand nationwide, we’re seeking an experienced and energetic Dental Office Manager to help lead our team and operations.

About the Role

This position plays a key role in supporting clinical staff, overseeing day-to-day operations, and ensuring a smooth patient experience. You’ll need to be organized, customer-service oriented, and comfortable working in a fast-paced, team-driven environment.

Key Responsibilities

• Hire, train, and supervise office staff
• Oversee scheduling, patient communication, and records
• Manage billing, insurance claims, and collections
• Ensure compliance with HIPAA, OSHA, and company policies
• Track practice finances, budgets, and supply ordering
• Address patient concerns and foster excellent service
• Support marketing efforts and help grow patient volume

Qualifications

5+ years of dental office management experience required

Bachelor’s degree or equivalent preferred

Proficiency with dental software (Dentrix Ascend preferred)

Strong leadership, multitasking, and problem-solving skills

Benefits

Bonus opportunities

Dental coverage

401(k)

Paid holidays (after 6 months) : New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas

PTO : 40 hours annually, up to 80 hours maximum

Join Us

If you're ready to be part of an innovative healthcare delivery model, have excellent customer service skills, and—most importantly—are a team player, we’d love to meet you. Apply today!

Skills :

General Practice

Bilingual

Consulting / Training

Fee for Service

HMO

Implants

Treatment Planning

Billing

Social Media

Dentrix Ascend

Spanish

Benefits :

Dental

401k

PTO

Bonuses

Compensation :

$100,000 / year