Legal Assistant / Corporate Paralegal

Job

Seeking a Corporate Paralegal to support a small, collaborative legal department. This role reports to the teams Corporate Secretary and will handle matters of corporate governance, compliance, SEC filings, subsidiary management, financings, M&A, and litigation support.

Key

Prepare and distribute Board / Committee agendas, materials, and minutes.

Manage subsidiary formations, qualifications, dissolutions, and filings.

Maintain corporate and subsidiary records.

Assist with NYSE and SEC filings (Forms 3, 4, 5, 8-K, 10-K, 10-Q, Proxy Statements).

Coordinate annual meeting materials and voting results.

Support Code of Conduct training and compliance tracking.

Assist with regulatory filings (e.g., FERC, mining permits).

Organize documentation and closing for financings and M&A.

Manage virtual data rooms for due diligence.

Administer legal holds, discovery, and litigation documentation.

Track Legal Department budget and vendor onboarding.

~ Bachelors degree

~ Paralegal certificate

~ Active public notary commission

~5+ years as a corporate or transactional paralegal

~ Corporate governance experience (e.g., board / committee materials, electronic board portals), contract management, litigation support, and document retention

~ Familiarity with financing and M&A transactions