Accounts Payable Supervisor (FA5)

Accounts Payable Supervisor

We are dedicated to growing a culture of belonging through our values : Respect | Trust | Diversity | Inclusion | Equity

At the Department of Licensing (DOL), we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

We have an exciting new opening for an Accounts Payable Supervisor to join our growing Finance team in our Directors Office!

As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.

If you have accounting experience and are looking for a role where you can make a real difference through mentorship and problem solving, we encourage you to apply!

As the Accounts Payable Supervisor, you will oversee the daily operations of the Accounts Payable unit, ensuring that payments, invoices, refunds, and statements are processed efficiently and accurately. Your keen eye for detail will be critical in reviewing and auditing payment entries, proactively identifying and correcting any discrepancies. In this role, you will be expected to lead and provide clear guidance to your team on best practices and procedures, ensuring full compliance with Generally Accepted Accounting Principles (GAAP). You'll be a problem solver, adept at addressing challenges and finding effective solutions to maintain compliance with all agency policies and directives. Your understanding of the "why" behind our accounting processes will help grow and align your teams state accounting knowledge.

Some of what you will do :

• Research discrepancies regarding past due accounts and process correcting entries as needed.
• Conduct fiscal research to make correcting entries and develop or recommend procedures to improve accounting operations and mitigate future occurrence.
• Perform fiscal year close activities related to accounts payable and fiscal close.
• Analyze fiscal data from multiple sources to reconcile assigned general ledger accounts to ensure accurate balances.
• Conduct research in multiple systems to investigate and balance interagency payables at year end.
• Communicate with vendors to explain and resolve potential issues.
• Assist with inquiries regarding vendor setups, obtaining quotes, wage rates, use tax, and payment approval procedures.
• Supervise, train, and review the work of fiscal staff and supervisors for accuracy.
• Advise fiscal staff regarding the handling of non-routine reporting transactions.

What you will bring :

Eight (8) years of experience in accounting, auditing, budget, finance, business administration, economics, or public administration field.

AND

18 quarter hours or 12 semester hours in accounting, auditing, budget, finance, business administration, economics, or public administration.

Four (4) years of relevant education may substitute year for year for experience. Experience can be obtained concurrently.

Experience must include :

What may help set you apart :

Additional conditions of employment :

DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to ensure that people with disabilities are provided reasonable accommodations.

For information about the position, available accommodations, or the interview process contact Nicole Walters.