Administrator - National General Affairs (VPC Operations Support)

Come Be A Part Of Our Excellent Team!

High School Diploma Preferred, but NOT Required

Medical, Dental, and Vision Insurance

100% Company Paid Employee Life Insurance & Short-Term Disability

14 Paid Company Holidays

80 Hours of Vacation

40+ Hours of Sick (Differing sick policy for CA, details provided in offer letter)

401K w/ Generous Match

Eligible Tuition Reimbursement

Eligible for Auto Allowance

Eligible for Wellness Reimbursement of up to $50.00 Per Month

Eligible to Receive Referral Bonuses

Team Wear Including Safety Shoes

Eligible for Discretionary Bonus Annually

Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Administration - National General Affairs position is responsible for all purchasing activities (including investments) for the AL VPC. Work and coordinate with GA team analyst for proper AP processing, work with vendors to obtain quotes, statements and ensure payments are processed in a timely manner. GA administrator will collaborate with HQ accounting and treasury department for all month end requirements for GA for the MA VPC. This position will also coordinate with Facility Maintenance (FM) on all major FM projects.

Responsibilities

• Prepare General Affairs bills for the accounting department using the PR/TR system and SAP. Ensure all aspects of invoices are correct and accurate before submission into the PR/TR system
• Review Purchase Orders (PO) for accuracy and obtain quotes. Continuously check multiple sources for best price options and communicate with requesters regarding POs. Convert purchase order (PO) to purchase request (PR) and obtain approvals before purchasing.
• Track and analyze purchases for approval, spending and outstanding invoices.
• Work with vendors to obtain statements and ensure accounts are paid and kept current.
• Prepare weekly invoice packet for accounting department for processing.
• Complete all Month End Reports; Monthly AP Accrual, Investment summary and Inventory report as required.
• Track credit card purchases, analyze statement for discrepancies, balance statement and prepare monthly credit card reconciliation.
• Investment related purchase including gathering investment information and prepare investment approval packet.
• Analyze aging AP activity and resolve with the appropriate procedures per the GA policy.
• Coordinate with VPC Operations Support department and FM department on contract negotiations with customer and vendors.

Receive packing slips and ensure items are received as ordered. Alert requester items have arrived.

• Track MA VPC FM programs to ensure timely payments and projects within budget.
• Prepare investment approval packet (including gathering information from operations, obtaining quotes from vendors)
• Process disposal of assets
• Responsible for ensuring all assets are properly tagged and manages master asset list
• Responsible for team wear process (obtaining sizes, ordering, distributing to team members)
• Order Uniform for new hires and anniversary, and maintain log

Special projects as requested by local management and HQ

Other duties as assigned

Skills

• Excellent written and verbal communication skills Required
• Basic knowledge of MS Excel, Word, PowerPoint, and Outlook, along with experience using database systems Required
• Detail oriented with ability to work in deadline-driven environment Required
• Interpersonal skills required in order to work with multiple departments Required
• Strong ability to identify and correct errors Required
• Ability to work in a fast-paced environment Required

Education & Experience

• High School Diploma Required
• 5 years experience Required

Physical Requirements

• Sit
• Stand/walk
• Drive
• Bend/stoop
• Climb, Reach above shoulder
• Kneel/squat
• Balance, Push/Pull
• Crawl/Crouch
• Lift up to 20lbs
• Carry up to 20lbs

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

This position works in a office/warehouse setting in Montgomery, AL

• Exposure to outdoor weather
• Exposure to gas, fumes, and vehicle exhaust
• Operating computers, printer, scanners

The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of skills and abilities required to do the job. Glovis America, Inc. reserves the right to alter and change this job description at any time without notice based on business needs.