Operations Assistant (Property Management)

Job Description

Job Description

This position will play a central part in keeping the business operations and activities organized, on track and moving forward. The Management Asst., Property Management handles the routine and daily work of the Property Management team and interfaces with property teams, other corporate disciplines, and clients to assist the EVP, Property Management.

PRINCIPAL JOB ACTIVITIES :

• Provide prompt and efficient executive level administrative support for the Property Management department.
• Performs a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
• Maintains and disseminates reporting data including budget variance analysis, capital tracking, sales performance occupancy and traffic counts.
• Reviews submittals for tenant allowances and capital expenditure requests for compliance with management agreements and lease documents prior to submittal.
• Maintains property and administrative files in Filestar database.
• Prepares reports by collecting, analyzing, and summarizing data and trends.
• Direct management and execution of annual Property Management conference.
• Subject matter expert regarding facilities programs & processes.
• Leads Centennial's ESG committee and its initiatives.
• Make updates and improvements to the property management manuals and SOPs.
• Collaborate with the National Director of Operations on vendor management for operating platforms (RES and ENGIE), assist with contract discussions and reviews, onboard teams, and serve as a point of contact for our teams, in addition to regular meetings with the vendors to discuss updates and other relevant matters.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

REQUIREMENTS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER :

Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.

Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community.

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Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.