Accounting Clerk I

Salary : $39,291.20 - $44,200.00 Annually

Location : Sevierville, TN

Job Type : Full-Time

Job Number : 202500059

Department : County Mayor

Division : Finance

Opening Date : 12 / 02 / 2025

Closing Date : 12 / 23 / 2025 11 : 59 PM Eastern

Position Summary

The Accounting Clerk I is responsible for assisting with and supporting accounting transactions and related administrative operations for Sevier County Government. Primary responsibilities include supporting accounts payable and receivable processes, matching and coordinating invoices with purchase orders, managing vendor file creation and maintenance, printing checks and check registers, filing invoices, and communicating with vendors to resolve payment issues. Accounting duties also require ensuring that financial records are accurate, complete, properly backed up, securely stored, and prepared for review or audit. Additional responsibilities include answering incoming calls and providing general information or assistance to the public and county employees. Occasional administrative support for the County Mayor's Office may be required based on operational need. This position will be evaluated by the Assistant Mayor of Finance & Administration. Job performance evaluations are based on accurate and timely accounting, regulatory compliance, responsiveness to the public and employees, strong organization, sound judgment, and the ability to meet deadlines and audit standards. Duties performed in this role may also be reviewed through audit by independent auditors and the State of Tennessee.

Essential Duties

• Maintains detailed accounting and administrative records, including vendor files, invoices, financial records, correspondence, and memoranda for the department.
• Inputs financial data and verifies accuracy within assigned accounting platforms and filings.
• Processes accounts payable and accounts receivable transactions ensuring accuracy and adherence to policies and deadlines.
• Matches invoices with purchase orders and resolves discrepancies prior to payment cycles.
• Creates and maintains vendor files following departmental and audit standards.
• Files invoices and supporting documentation after each payment cycle and marks invoices as paid in the accounting system.
• Prints checks, check registers, and paid invoice reports and submits them to finance leadership for review.
• Reviews vendor statements, follows up on outstanding balances, and reconciles accounting discrepancies.
• Contacts vendors to resolve payment issues or documentation concerns.
• Routes invoices to department heads or finance personnel for required approvals.
• Assists with opening, sorting, and distributing incoming mail for the department or county offices as needed.
• Coordinates and communicates with internal departments regarding purchasing, payables, and receivables.
• Ensures accounting records are securely backed up following government record retention expectations.
• Prepares accounting-related data and documentation for internal, state, or independent audit review.
• Serves as the primary leave and lunch break back-up for the County Mayor's Executive Assistant.
• Delivers or distributes checks and related financial documents following each accounting cycle when required.
• Supports regulatory reporting requirements tied to accounts payable and receivable processes.
• Provides accounting support and customer service by answering calls and assisting the public, county employees, or local officials.
• Identifies and helps correct accounting discrepancies, supports payment adjustments, and assists in audit tracking.
• Assists with general departmental operations including phones, mail, data backup, check delivery, and team support.
• Performs other incidental and related duties as required and assigned.

Position Qualifications

Required :

Preferred :

Supplemental Information

SUPERVISORY REQUIREMENTS

This position has no supervisory responsibilities.

COMPETENCIES

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

This job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional duties as assigned. Management reserves the right to change this job description at any time with or without notice according to business needs.

Join Sevier County Government - Where Your Benefits Work for You!

Sevier County Government offers a comprehensive and competitive benefits package designed to support the well-being of our full-time employees. Our benefits include :

Come work with us and enjoy benefits that truly make a difference! Apply today!

01

Which statement below best describes the highest level of education you have completed?

02

Are you able to pass a physical and drug screen administered by a licensed physician, as required for this position?

03

Are you able to meet the physical requirements of this position, including (if applicable) lifting, standing for extended periods, or other duties outlined in the job description?

04

Are you willing to undergo a background check, including a criminal history check, if required for this position?

Required Question