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Campus Operations and Project Manager

Campus Operations and Project Manager

VivviNew York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Campus Operations and Project Manager

Vivvi provides child care and early learning for today's families. We partner with employers of all sizes to make exceptional full-time and backup care more accessible and affordable. With beautiful campuses, flexible offerings, and trained, passionate teachers, we provide parents with peace of mind while offering employers the most powerful tool for recruitment, retention, and productivity.

As Campus Operations and Project Manager, you will partner with the VP of Campus Success to lead cross-functional operational systems, oversee licensing and compliance, support campus facilities management, build tools and dashboards, and manage multi-campus projectsespecially around new school openings, facility readiness, and regulatory initiatives.

Oversee Licensing, Compliance & Facilities

  • Lead licensing processes for campuses to meet and exceed state regulatory requirements
  • Coordinate site visits, document submissions, and communication with licensing authorities
  • Conduct and track internal compliance audits; drive follow-up actions across teams
  • Support campus teams and vendors in ensuring safe, functional, and regulation-aligned facilities
  • Partner with Facilities and Operations to maintain a system for tracking repairs, inspections, permits, and capital improvements

Build Tools and Analyze Campus Data

  • Develop and maintain internal dashboards for tracking metrics related to compliance, enrollment, staffing, and facilities health
  • Coordinate with tech and ops teams to design and optimize tools that streamline licensing, facilities maintenance, space utilization, and reporting workflows
  • Translate data into actionable insights for campus and central teams

    • Support School Launch

  • Plan and execute the operational timeline for new school openingsfrom licensing, enrollment, and staffing to facilities build-out, inspections, and readiness
  • Lead cross-functional launch teams (e.g., curriculum, talent, marketing, real estate) to deliver smooth, on-time openings
  • Ensure that facilities are launch-ready and aligned with educational and licensing standards
  • Create and maintain project plans, risk registers, and post-launch evaluations

    • Monitor, Develop and Improve Operational Excellence

  • Collaborate with Campus Success leadership and regional managers to refine SOPs for licensing, facilities upkeep, compliance, and campus operations
  • Implement project governance systemsstatus meetings, progress updates, issue escalation, and documentation
  • Maintain centralized tools and resources that support school leaders in facilities reporting, compliance checklists, and vendor engagement

    • Apply today if you :

  • Have 35 years of experience in operations, project management, or compliance in regulated or multi-site environments (e.g., early childhood education, healthcare, real estate, licensing-heavy industries)
  • Have hands-on experience coordinating facilities, maintenance, or physical plant operations, ideally in a school or childcare setting
  • Are a strong project manager with stakeholder management skills
  • Are proficient in tools such as Airtable, Asana, Smartsheet, or similar
  • Are data fluent and able to turn complex information into actionable insights
  • Possess excellent organizational, communication, and documentation skills
  • Are familiar with early education licensing and learning environment (preferred)
  • Are experience in managing facilities vendors, compliance logs, and repair tracking systems (preferred)
  • Have a background in systems thinking, change management, and operations process design (preferred)

    • Competitive Compensation : The Campus Operations and Project Manager would earn a salary from $100,000-115,000 per year based on level of education and experience.

    Benefits that support all career stages : Full time employees also receive benefits including health, vision, and dental insurance, retirement savings, commuter benefits, stock options and free childcare at our centers.

    Employee Development : We offer support for ongoing career development, as well as robust onboarding training, ongoing professional development days, and individual coaching and feedback. We also love to promote from within and are committed to helping our colleagues achieve their career goals at Vivvi!

    Vivvi is an equal opportunity employer and offers a generous benefits package including equity. Applicants of diverse backgrounds are strongly encouraged to apply.

    One of Vivvi's values is to treat each other with honor for the whole person (not just the roles we fulfill). This means we acknowledge each others' rich experience, cultures, backgrounds, perspectives, and skills to reach the best outcomes. Applicants from diverse backgrounds are encouraged to apply.

    Questions? Reach out to us at hr@vivvi.com and include your resume. We look forward to receiving and reviewing your application!

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