Event Coordinator / Administrator

divh2Event Coordinator Administrator / h2pNakupuna Consulting is seeking an Event Coordinator Administrator to support PACAF via ACC. This role will plan, manage, and execute high-visibility events, conferences and multinational engagements. The Event Coordinator Administrator will work across multiple agencies, countries, and partner organizations, handling venue research and selection, structured event evaluation (e.g., weighted ranking of venues), budgeting, logistical coordination, cultural and protocol considerations, participant vetting and agenda management. The ideal candidate combines strong event management skills, strategic thinking, cross-cultural awareness and experience working in joint or coalition environments. / ph3Responsibilities / h3pThe following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. / polliResearch, evaluate and recommend event venue options for multi-agency, multinational or coalition engagements. Use structured analytic techniques (e.g., weighted ranking) to assess venues on criteria such as cost, location, security, partner-nation access, facility support, logistics and cultural suitability. / liliCoordinate venue negotiation and contracting, monitor venue deliverables, ensure compliance with host-nation protocol, local norms and partner-nation expectations. / liliDevelop and manage event budgets, track expenditures, liaise with finance and contracting offices to ensure adherence to funding policies and documentation standards. / liliPlan, schedule and coordinate event logistics : travel and lodging for participants, vendor and service contracts (catering, audio / visual, IT support), transportation, security, registration, accommodation blocks, site layout, signage and event materials. / liliWork with team to vet and clear event participants (agencies, countries, partner organizations), manage registration and RSVP processes, develop and maintain participant lists, ensure appropriate access credentials and protocols. / liliDevelop event agendas in coordination with participating agencies and partner-nations; incorporate cultural briefings, partner-nation sensitivities, language support / interpretation as required, and ensure alignment with strategic objectives of PACAF / ACC. / liliProvide onsite event administration and supportserve as main point of contact during event execution, coordinate vendor set-up / tear-down, troubleshoot in real time, ensure high-quality delivery and attendee satisfaction. / liliPrepare post-event evaluations, collect feedback, analyze event effectiveness against objectives, produce after-action reports and lessons-learned briefings for senior leadership. / liliMaintain effective working relationships with internal stakeholders (program managers, planning staff), external vendors, government and partner-nation representatives, and ensure clear communication and coordination across all parties. / li / olh3Qualifications / h3pstrongEducation / Experience : / strong / ppstrongRequired : / strong / pulliBachelors degree from an accredited institution. / liliMinimum of 4 years of experience in event planning, coordination or program administration, preferably in a government, military or multinational environment. / liliDemonstrated proficiency in budgeting, vendor management, event logistics, venue selection and contracting. / liliStrong organizational, analytical and communication skills (verbal and written) with ability to meet deadlines and manage multiple priorities. / liliExperience coordinating with multiple stakeholders including international participants, partner-nations, agencies and vendors. / liliProficiency with Microsoft Office applications and ability to learn new tools and systems for event collaboration. / li / ulpstrongPreferred : / strong / pulliExperience in a joint / coalition / multinational military environment (e.g., planning exercises, conferences or engagements). / liliFamiliarity with cultural / political protocols in the Indo-Pacific region, partner-nation engagement, and event planning in multi-cultural contexts. / liliExperience in itinerary and agenda development, multilingual support or coordination of interpretation / translation services. / liliDemonstrated use of structured analytic techniques (e.g., weighted ranking, decision matrices) for venue or vendor selection. / liliExperience with post-event evaluation, drafting after-action reports or lessons-learned briefings for senior leadership. / li / ulpstrongWork Location : / strong Work is performed in Hampton, Virginia. / ppstrongClearance : / strong Active TS / SCI security clearance required. Must be a U.S. citizen. / ppstrongPhysical Requirements : / strong The ideal candidate must at a minimum, be able to meet the following physical requirements of the job with or without a reasonable accommodation : / pulliAbility to perform repetitive motions with the hands, wrists, and fingers. / liliAbility to engage in and follow audible communications in emergencies. / liliAbility to sit for prolonged periods at a desk and work on a computer. / li / ul / div