Fiscal Assistant I

Fiscal Assistant I

Job No : 537331

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Business / Accounting / Finance, Veteran's Preference Eligible, Health Care Administration / Support

Department : 29030000 - MD-BIOCHEM - MOLECULAR BIOL

Job Description

Classification Title :

Fiscal Assistant I

Classification Minimum Requirements :

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational / technical training may substitute at an equivalent rate for the required experience.

Job Description :

Process all travel related requests and expenses for department faculty, trainees, students, and visitors. Works with the faculty and labs on travel requests and reimbursement of expenses after travel completion.

Assist the Fiscal Assistant II with entering unencumbered payments, invoice processing, and payments, monitoring for duplicate payments, ensuring receipt of goods is confirmed, and attaching all necessary back-up documentation prior to submitting for payment.

Assist with entering purchase requisitions into the Marketplace for processing for faculty and labs. Track to monitor timely processing, including receipt, payment, and closing of purchase orders.

Reconcile procurement card purchases, coordinating with department faculty and staff to ensure that all purchases are processed on the correct research or department account. Maintains required documentation for pcard purchases, ensuring proper approval for the funding source.

Expected Salary :

$18 / hour to $20 / hour, commensurate with education and experience

Required Qualifications :

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational / technical training may substitute at an equivalent rate for the required experience.

Preferred :

Experience with Peoplesoft, specifically myUF Marketplace and UF-GO. Knowledge of UF policies and procedures.

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter, resume, and contact information for two (2) professional references.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF's Veteran's Preference Page for more details.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 17 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537331

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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