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UNIT CLERK

UNIT CLERK

Arizona Official Website of State of ArizonaPHOENIX
30+ days ago
Salary
$36,110.00 yearly
Job description

Job Summary :

This position provides administrative support at the direction of the Psychiatric Nurse Unit Manager and / or the Assistant Nurse Executive Officer.

Job Duties :

Prepares memos, summaries, and reports

Making copies, keeps unit forms organized, current, and available

Records, transcribes, and distributes unit meeting minutes

Answers phone calls and refers to appropriate department and / or enters appropriate information (sick calls, pick up shifts, ect.) on appropriate tracking system

Help to maintain registry files and keep up to date for the staffing office.

Infotronics and ABS updates when staff call off or pick up an extra shift.

Communicate with other departments when staff call off or are not current on requirements.

Participates in the admitting process by notifying assigned treatment team members, communicating with the admissions office and obtaining the health record.

Organizes patient information related to outpatient appointments and assembles patient information for discharge packet.

Provides assistance to other units at the Hospital in the absence of their Nursing Unit Clerk.

Monitors unit compliance with regulatory agency and infection control standards

Keeps accurate and orderly files

Maintains policy and protocol manuals.

Obtains signatures for laboratory tests and maintains laboratory book on the unit

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs) :

Knowledge of :

  • Composition of the health record.
  • Policies and procedures related to patient

confidentiality.

  • Laboratory requisitions / protocols.
  • Patient clinic appointments.
  • Performance Management (PM), and
  • Continuous Quality Improvement (CQI) and

    Lean methodologies.

  • Computer programs (excel, microsoft,
  • google)

  • Infotronics
  • Skill in :

  • Assertive communication.
  • Gathering patient information for
  • appointments, discharge, etc.

  • Organizing and ordering office supplies and
  • forms.

  • Taking minutes for unit meetings.
  • Organization
  • Time management
  • Ability to :

  • Address customers in a helpful and
  • courteous manner.

  • Handle multiple requests, ability to multitask.
  • Recognize situations that require
  • supervisory assistance and report them

    promptly.

  • Support a diverse multi-cultural workforce
  • that reflects the community, promotes equal

    opportunity at all levels of public

    employment, and creates an inclusive work

    environment that enables all individuals to

    perform to their fullest potential free from

    discrimination.

    Selective Preference(s) :

    High School Diploma or GED, or similar credential is required and at least two years of administrative support experience. Preference will be given to candidates with administrative support experience in a hospital or correctional setting

    Pre-Employment Requirements :

    Drivers License

    If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply :

    All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

    Benefits :

    The State of Arizona provides an excellent comprehensive benefits package including :

    Affordable medical and dental insurance plans

    Paid vacation and sick time

    Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program)

    10 paid holidays per year

    Wellness program and plans

    Life insurance

    Short / long-term disability insurance

    Defined retirement plan

    Award winning Infant at Work program

    Credit union membership

    Transit subsidy

    ADHS Student Assistance Pilot Program

    Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

    Retirement :

    To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.