Executive Assistant Level 1 (Peds Center) - Full Time - First Shift -

Executive Assistant

As an Executive Assistant at Pine Rest, you'll be part of a tight-knit team that believes in the healing power of your expertise and compassion. As an assistant and representative of a Group Director or Executive, this position plans, implements and completes assigned administrative projects and offers administrative support under minimal supervision. The Executive Assistant is dedicated to excellent customer service, enthusiastic about the care we offer, and fosters a sense of belonging and empowerment in a diverse workplace.

Principal Duties and Responsibilities :

• Plans and implements assigned projects from general directions given by Group Director / Executive, which may have program- or organization-wide significance.
• Under broad directives, may be responsible to develop and monitor departmental budgets.
• Performs secretarial duties including composing and typing highly sensitive correspondence, proofreading and editing materials for accuracy and clarity, gathering and interpreting data / information to develop administrative and statistical reports, and maintaining department files. Relieves Group Director / Executive and others as assigned by Group Director / Executive of administrative details where errors are likely to have moderate costs.
• Offers administrative support including but not limited to the following tasks : greeting and directing visitors or patients, answering questions based on knowledge of department / organization and policies, appropriately transferring and screening calls, prioritizing and maintaining calendars of Group Director / Executive and other members of the work group, making routine / complex travel accommodations, and inputting data into the computer system. Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, records and other documents.
• Handles high level, sensitive information and materials.

What Does This Role Require?

Benefits :

Notice :

Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts.

Successful completion of a drug screen prior to employment is also part of our background process.

Pine Rest Christian Mental Health Services requires all employees to receive the COVID-19 vaccinations subject to certain exclusions. Pine Rest is committed to granting reasonable accommodations in accordance with applicable laws.