Administrative Assistant

Job Description

Job Description

Job Title : Administrative Assistant

Department

FLSA Classification

EEO Classification

Last Modified

Construction

Non-Exempt

Administrative Support Workers

04 / 29 / 2025

Job Summary :

Performs a wide range of administrative and office support activities for the department and / or managers to facilitate the efficient operation of the organization.

Essential Duties & Responsibilities :

• General clerical duties including photocopying, fax, and mailing.
• Opens, sorts, and distributes incoming correspondence.
• Answers, screens, and transfers inbound phone calls.
• Receives and directs visitors and clients.
• Maintains an electronic and hard copy filing system.
• Composes and produces business correspondence, reports and related materials as needed.
• Responds to inquiries and requests for information and data.
• Serves as an internal resource for employees on departmental and company procedures.
• Performs administrative duties associated with scheduling and coordinating meetings and planning events.
• Arranges with vendors for services, prepares agendas, gathers, and organizes supporting information, and coordinates production and distribution of related materials.
• Prepares and modifies documents including correspondence, reports, drafts, memos, and e-mails.
• Maintains office supply inventories.
• Coordinates maintenance of office equipment.

Job Qualifications :

Skills :

Physical Demands :

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk, and sit; climb, balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision depth perception, and ability to focus.

The conditions listed are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by managers as deemed appropriate.

Equal Opportunity Employer / Veterans / Disabled