Junior Executive AssistantFloowi • Providence, RI, US

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Junior Executive Assistant

Floowi • Providence, RI, US

30+ days ago

Job type

Full-time

Job description

Executive Assistant

We're looking for a proactive and detail-oriented Executive Assistant to support Floowi's sales and recruitment teams. You'll handle CRM management, administrative and operational sales processes, client follow ups, and assist in a variety of tasks to ensure smooth operations.

Compensation : Competitive salary in USD.

Location : 100% Remote

Language Requirements : Professional English (C1) written and spoken

What We Offer :

Fully remote work with a flexible schedule
Exposure to international clients and projects
Collaborative, fast-paced, and supportive work environment
Opportunity to grow into expanded operational or client-facing responsibilities

Responsibilities :

Maintain and update HubSpot CRM with accurate client and lead data.

Track sales process stages from scheduled meetings to signed agreements.

Manage documentation, including proposals, agreements, and workflow coordination.

Ensure smooth handovers between sales and recruitment teams.

Send updates and follow-ups to clients via email or messaging (no live calls / meetings).

Maintain clear, professional, and timely written correspondence.

Assist the sales and recruitment teams with tasks that come up as needed.

Support special projects and internal initiatives.

Qualifications :

12 years of experience in administrative, sales support, or executive assistant roles

Professional English (C1) with excellent written communication skills

Highly organized with strong attention to detail

Proactive and adaptable to changing priorities

Preferred Qualifications :

Experience with CRM tools (HubSpot)

Experience in a remote work environment

Familiarity with sales or recruitment processes

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Executive Assistant • Providence, RI, US

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