Field Office Administrator

Job Description

Job Description

Salary : POSITION OVERVIEW

This position will be responsible for managing day to day field office operations as well as supporting field operations staff at Wind Energy Transmission Texas (WETT). The Field Office Administrator will be assigned and take lead on various administrative, budgetary, technical tasks, and small projects. Additionally, the administrator will be responsible for assisting and managing program improvement initiatives, which will range from field safety management, asset management, technical training, inventory, and other functions described below.

This position will be located in Big Spring, TX, and will report to the Field Operations Manager.

DUTIES, FUNCTIONS AND RESPONSIBILITIES

• Serve as the first point of contact for visitors, vendors, and contractors entering the field office.
• Manage daily office operations including correspondence, scheduling, mail, deliveries, and office supply inventory.
• Schedule and receive field office deliveries and ensure adequate labor resources are onsite for larger deliveries requiring heavy equipment to unload.
• Manage and track Substation and Transmission Line inventory.
• Administrative assistance of department projects. Projects may include system upgrades, new system implantation, general facility renovations / upgrades, and special field work activities that may involve contractors / consultant.
• Cross-coordination with multiple department such as accounting, IT, engineering, construction, and compliance.
• Develop job specific work templates, procedures, and aids.
• Assist with developing and updating executive reports that highlight key performance metrics for the operations department.
• Assist with department budget analysis, year to date tracking, and annual budget development.
• Support management and coordination of WETTs work order system by scheduling and assigning required work orders for outages and field activities.
• Support management of vendor purchase orders and invoice tracking.
• Schedule and assist in coordinating training, safety meetings, and department meetings. Prepare agendas and take meeting notes when necessary.
• Develop and present reports to department teams, leadership, and other company departments.
• Assist with developing a centralized document control system for the field operations department.
• Develop work process steps that will support implementation of specific procedures or programs.
• Support onboarding of new field employees with orientation materials, training, and safety requirements.
• Maintain contact lists for vendors, contractors, and emergency response agencies.
• Occasional overnight travel to the corporate office in Austin, TX.

ESSENTIAL KNOWLEDGE, SKILLS, EXPERIENCE, AND QUALIFICATIONS

Associates degree in construction management, project management, industrial management, organization leadership, engineering technology, or related field is preferred but not required. Prior experience will be considered on a case-by-case basis.

This is an entry level position; however, previous experience and / or internship in the electric utility or electrical contractor industry is preferred.

None required for qualified candidates.

Ability to use and quickly comprehend computer based systems utilized for content management, data entry, data tracking, and work processes.

Communication specifically speaking in public and to various sized audiences.

JOB PROGRESSION OPPORTUNITIES

Progression will be reviewed with supervisor based on department needs, growth, and the administrators performance.

PHYSICAL DEMANDS

Majority of work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages, and other items, walk short distances, climb stairs, and remain sedentary for extended periods of time. There will be some time spent outdoors in the inventory yard and occasional site visits.

Other Physical Requirements : during field visits to Substations and Transmission rights-of-way,

candidate must be able to wear steel-toed boots, protective eyewear, high visibility vest, and hearing protection. At times, this position may be required to work outdoors during inclement weather. Ability to drive and travel by car for long periods of time is required.

We offer an opportunity to be an integral part of a company that aims to provide Texans with the best energy transmission value and service by delivering clean, renewable energy. Benefits of being an employee of WETT include, but are not limited to the following :

Annual Salary will be based on experience and credentials

Generous paid time off : PTO, holidays, and many more

Great health and wellness benefits, including parental leave

Matching 401k

Collaborative team approach environment

Only resumes that meet qualification requirements will be reviewed.