Legal Administrative Assistant

IFMK Law is seeking a full-time Legal Administrative Assistant to support our legal team in our Northbrook, IL office. The candidate will provide specialized administrative support to assigned attorneys / legal personnel pertaining to all aspects of civil litigation. The position involves multi-tasking complex document production with heavy administrative functions, requiring a high degree of proofreading and technical skills. Must be assertive and confident with a proactive work style attuned to managing multiple schedules and preparing and maintaining files. Computer proficiency with experience in Outlook, Word, and Adobe Pro is necessary. Familiarity with electronic court filing procedures in federal and state court is a plus.

Key Responsibilities

• Perform daily administrative tasks like scanning, mailing, organizing files electronically using Practice Master
• Routinely monitor court dockets for updates and notify attorneys of key changes
• E-file legal documents in state, federal, and appellate courts as needed
• Familiarity with Odyssey filling system a plus
• Schedule and coordinate depositions, court hearings, and meetings
• Prepare and organize court filings, including drafting basic notices and formatting legal documents
• Prepare and maintain trial and hearing binders
• Send courtesy copies and proposed orders to judges and opposing counsel
• Communicate professionally on behalf of attorneys, including drafting and sending emails and letters
• Answer incoming calls, relay messages, and respond to routine inquiries
• Monitor and prioritize emails and assist with managing attorney calendars
• Order case files and records from various circuit clerk offices
• Ensure all administrative support needs are met promptly and accurately
• Perform general office duties and support tasks as assigned

Qualifications (required)

Qualifications (preferred)

Job Type

Full-time

Pay

$26-$28 / hour

Expected hours

37.5 per week (Monday-Friday)

Benefits

Experience

Location

Must be able to commute to office or be willing to relocate before starting work (Required)

HOW TO APPLY

Submit your resume to gleac@ifmklaw.com . We look forward to receiving your application and welcoming a dedicated Litigation Legal Assistant to our team.

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