Legal Secretary

Job Description

Job Description

Job Description :

Provide high quality legal secretarial and administrative support to senior level attorneys within the Litigation and Labor and Employment practice groups handling various litigation matters.

Provide backup support in the absence of other secretarial and clerical associates in the Law department.

Work independently on confidential time sensitive assignments using judgment and initiative.

Prepare, proofread and edit legal documents for accuracy and completeness

Perform clerical duties that include typing, filing, sorting mail and photocopying

Screen, direct and prioritize incoming correspondence to appropriate parties

Maintain and coordinate attorney calendars

Provide work direction and expertise for less senior support staff on the team

Responsible for administrative functions necessary to support the groups, including : maintaining attorney files, updating case and council lists, tracking case deadlines, corresponding with the court, clients and opposing counsel, organizing client conferences and meetings, processing expense reports and ensuring timely file close-outs

Job Requirements :

High school diploma or G.E.D. required

At least 3-4 years performing legal secretarial work at a law firm or equivalent

Advanced Microsoft Word required; desired : Prior demonstrated use of SAP, Concur, PowerPoint and Excel

Willingness to learn new processes, procedures and software applications

Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization

Ability to interact effectively with executive and senior management.

Excellent organizational skills; work independently on assignments using judgment and initiative.

Can work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.

Strong customer / client focus and teamwork skills

Experience working in a legal office

Proficient in Microsoft Office applications (Excel, Word, PowerPoint)

Strong interpersonal skills to work effectively with people at all levels

Benefits :

Healthcare Insurance : Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance : Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan : The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus : Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.