Epilepsy Database Specialist (Full Time, Days)

Description

Job Summary

The Database Specialist will be responsible for implementing, designing, and maintaining clinical databases in the Brain Institute. The primary focus of this role will be to build, input, and maintain databases used in clinical research, outcome tracking, writing papers and presentations, and related studies. This includes overseeing data collection, conducting audits for data quality checks, monitoring data, and building / running reports for clinical, research, and outcome purposes. Works closely with leadership, and physicians in the Brain institute and Brain Institute Programs, ensuring that data systems support ongoing research and clinical objectives. Also works in collaboration with the Director of IT Data / Research IT Administration in the Research Institute for development and to ensure compliance with protocols, regulatory and risk oversight.

Job Specific Duties

• Designs, implements, and manages clinical research databases, ensuring they meet project requirements and study protocols. Customizes data collection forms and instruments as needed.
• Performs manual and automatic data entry from various sources (e.g., EMR, Cerner).
• Oversees accurate data entry, regular updates, and ensures data integrity throughout the study lifecycle.
• Supports quality assurance, performance measures, process improvement plans, strategic planning, analysis & projects.
• Conducts ongoing audits of quality control to identify discrepancies, clean data, and implement corrective actions to maintain high quality using machine learning and AI strategies.
• Generates reports and exports data for clinical, research, and outcome tracking, providing insights to stakeholders.
• Works closely with researchers, physicians, and staff to ensure smooth database use and provides ongoing technical support and training.
• Ensures databases comply with HIPAA, GCP, IRB, and other regulatory standards. Implements user access controls and risk management procedures.
• Responsible for data requests in support of US News and WR submissions and other Center of excellence (COE) surveys.
• Monitors and improves database performance, ensuring efficiency and scalability for evolving research needs.
• Maintains clear and up-to-date documentation for database configurations, protocols, and quality control procedures.
• Works with clinicians with data entry and checks for accuracy and missing data.
• Extracts / compiles datasets for students, postdoctoral scholars and faculty for analysis, and assists in data analysis as needed.
• Works closely with Research Institute regarding regulatory and risk oversight.
• Responsible for quality control, management, and integrity of data and related procedures.
• Designs, develops, coordinates and implement data management policies.
• Develops solutions to database systems problems through a specification process to include customization of software, using tools such as reports, screen design & interface definitions, in addition to data management procedures, query building, report creation and compilation of datasets for analyses.
• Assumes responsibility for communication of data related issues with and among the research and clinical associates.
• Assists with manuscript preparation and reporting requirements as needed (i.e., quarterly reports to funding agency or annual reports for US News and World Report).

Qualifications

Minimum Job Requirements

Knowledge, Skills, and Abilities