DISPATCHER IIUniversity of Michigan • Ann Arbor, Michigan, US

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DISPATCHER II

University of Michigan • Ann Arbor, Michigan, US

30+ days ago

Job type

Part-time

Job description

Summary

Logistics and Support Service (LSS) dispatchers are the first line of customer service for all calls and requests directed to the department. They are a crucial component of the operation, and therefore have to be a reliable and detail oriented individual.

Responsibilities

Answering service calls and logging them quickly and accurately in the work order system
Fielding questions from customers and staff and directing the caller to the appropriate location
Monitoring MiChart Grand Central, specifically the EVS command center and patient transportation in order to direct staff to help meet timeliness metrics
Monitor MEMS and MobileView for patient equipment to direct staff and meet our timeliness metrics
Receive and log employee call-ins accurately
In the event of an emergency, the dispatcher will need to start emergency communication to the supervisors and managers in accordance with written protocols.

Required Qualifications

He or she must have the ability and desire to provide excellent customer service. This role is often the first contact for the organization when someone needs assistance.

Must be able to understand and communicate clearly and professionally in English using both written and verbal mediums. The position requires being able to receive customer requests correctly and dispatch appropriately.

Must be able to sit for long periods of time with limited breaks in order to ensure continuity of service.

Must have some experience with the user interface of the MiChart EVS Command Center or MiChart Patient Transportation Module in order to be able to quickly understand how to dispatch staff and adjust sector assignments to meet job volume

Must be proficient in the Microsoft Office suite, specifically, Outlook, Word and Excel in order to be able to track the completion of items.

Must have experience learning a web-based interface with very little training, as he or she may be working on a shift where the manager is not able to hold extensive training or answer questions immediately.

Must be able to multi-task effectively and balance competing priorities without losing the ability to provide excellent customer service. This position can be very fast-paced, with multiple items needing attention at the same time.

Must be able to speak professionally with individuals from all areas of the organization, as he or she may be interacting with clinicians, management as well as front-line staff.

Must be able to independently exercise good judgement, especially if working an off shift where there are fewer managers and supervisors around.

Work Schedule

This position is 20 hours Days / Saturday-Sunday / 7 : 30am-6 : 00pm

Modes of Work

Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the

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Dispatcher • Ann Arbor, Michigan, US

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