Quality Documentation Specialist

Job Description

This is a remote position.

The Quality Documentation Specialist ensures that all quality-related documents (SOPs, work instructions, forms, audits, reports, equipment logs, etc.) are created, maintained, and controlled to support RRTMAX’s operational, compliance, and continuous improvement goals. This role helps guarantee that documentation is accurate, up-to-date, properly approved, and readily accessible.

Key Responsibilities

Draft, review, revise, and manage Quality documents (SOPs, forms, work instructions, inspection reports)

Ensure documents meet internal standards for clarity, formatting, version control, and regulatory or company policy compliance

Organize, archive, retrieve, and maintain both electronic and (if applicable) paper documentation

Manage document control processes : approvals, versioning, distribution, and obsolescence of outdated documents

Support audits (internal / external) by ensuring documentation is audit-ready and responding to documentation requests

Collaborate with operations, quality, safety, and other internal stakeholders to implement documentation changes or improvements

Monitor document status (review cycles, revisions) and track metrics (e.g., overdue reviews, document error rates)

Assist with training materials or user guidance regarding document control practices or updated procedures

Requirements

High school diploma or equivalent required; Associate’s degree or higher in a related field preferred

Experience (1-3 years) in document control, quality assurance, or similar documentation roles

Strong skills with Microsoft Office (Word, Excel) or equivalent tools; familiarity with document management systems is a plus

Excellent attention to detail, organization, and ability to manage multiple documents / projects simultaneously

Good written and verbal communication

Ability to maintain confidentiality and follow compliance / quality policies

Reliable internet connection and ability to work remotely with minimal supervision

Benefits

Compensation :

Competitive salary or hourly rate depending on experience

Suggested Benefits :

Paid time off (vacation, sick leave)

Paid company holidays

Health, dental, and vision insurance options

Retirement savings plan (e.g. 401(k) or equivalent)

Flexible work hours / Remote work support

Home office stipend or reimbursement for required equipment or connectivity

Professional development / training budget

Wellness programs or Employee Assistance Program (EAP)

Life and disability insurance

Requirements

High school diploma or equivalent Proven experience in data entry, data processing, or administrative roles Excellent typing speed and accuracy Proficiency with Microsoft Office (Excel, Word) and / or Google Sheets Familiarity with database or ERP systems is a plus Strong attention to detail, organizational skills, and ability to maintain focus Good written and verbal communication skills Ability to work independently and manage time effectively Reliable internet connection and a suitable home office environment Preferred / Nice to Have : Experience in the oilfield, energy, or equipment rental industries Basic understanding of accounting or inventory concepts Experience handling confidential or sensitive data Familiarity with data validation, lookup functions, macros, or scripting