Administrative Specialist Sustainability Programs

Administrative Specialist - Oregon Manufactured Homes Replacement Program

Energy Infrastructure Partners LLC www.energyinfrapartners.com

EIP Office : Portland (hybrid). Oregon Residency Preferred.

Anticipated start date : January 2026

Please note : EIP does not sponsor Visa candidates.

ABOUT EIP

Energy Infrastructure Partners LLC (EIP) is a minority-owned business specializing in energy efficiency, decarbonization, and demand-side management programs. With offices in New York, Illinois, California, Oregon, and Washington, EIP provides national reach while delivering local impact. Our work fosters sustainable energy solutions, supports economic development, and emphasizes benefits for disadvantaged communities. As a leader in clean energy programs, we are proud of our role in advancing environmental and economic goals through innovative and impactful projects.

Position Description

Energy Infrastructure Partners (EIP) is actively seeking a passionate Administrative Specialist to amplify our mission and cultivate partnerships within local communities. In this role, you will play a pivotal part in advancing our energy efficiency programs by fostering relationships with community organizations, government agencies, stakeholders, and utility commercial and industrial customers. The Administrative Specialist will be instrumental in expanding our reach and fostering collaborations that resonate with our client’s values and goals.

Objectives

Reporting to the Program Manager, the Administrative Specialist will have a key role in maintaining efficient administrative processes that contribute to EIP's mission and supports Manufactured Homes programs.

Key objectives include :

• Office Management : Maintain smooth day-to-day office operations including supplies, equipment, vendor coordination, and facility needs.
• Calendar, Meeting & Event Coordination : Coordinate schedules, organize meetings, manage logistics for internal and external stakeholders, prepare meeting materials, take accurate minutes, track follow-up action items, plan and coordinate events including logistics, content preparation, and attendee support.
• Data & Incentive Processing Management : Maintain accurate records of program-related data, process financial incentive submissions using CRM and project management tools ensuring timely and error-free fulfillment, perform data entry and quality control to uphold accuracy, generate data files for reporting and analysis.
• Document Management : Organize, update, and maintain accessible digital and physical documents, records, and files.
• Project & Program Support : Provide administrative support to ongoing projects, help refine processes, develop SOPs, track project milestones, prepare project-related documents, support clients, homeowners, retailers, and contractors by providing clear professional program information and resolving incentive-processing concerns.
• Correspondence & Communication : Manage CRM communications and email inquiries, ensuring timely, clear, and professional responses.
• Research & Reporting : Conduct research, compile summaries, and prepare client reports.
• Collaboration & Problem-Solving : Work closely with teammates, supervisors, and clients to address issues, evaluate options, and maintain efficient program operations, complete assigned special projects with accuracy and adherence to established processes.

Daily Responsibilities :

Requirements

Required Qualifications

Preferred Qualifications

Benefits

WE OFFER

Join us!

Become an integral part of Energy Infrastructure Partners (EIP) as an Administrative Specialist, leveraging your passion for community engagement, networking, marketing, and sustainable to drive positive change. With a focus on resource efficiency, renewable energy, and environmental justice, you will contribute significantly to expanding our reach and fostering meaningful partnerships. Together, let's craft a sustainable future that benefits everyone.

Energy Infrastructure Partners is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Explore more opportunities on our website or add your resume to our Talent Pool. https : / / www.energyinfrapartners.com / careers