Executive Assistant (Admin & Project Manager) - A107

Admin / Office Manager

Work Arrangement : Remote, with overlap required in CST working hours

Job Type : Independent Contractor, Full-time

Work Schedule : Monday to Friday, 8 : 00 AM 5 : 00 PM CST, with occasional flexibility for urgent tasks or weekend check-ins during peak seasons

Locations : Philippines, LATAM (Mexico, Colombia, Argentina, Brazil), Other remote regions with strong English communication and startup experience

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for :

Why Work with Us? At Pearl, we're not just another recruiting firmwe connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Role Overview

As an Admin / Office Manager, you'll play a key role in ensuring seamless daily operations, supporting leadership, and driving organizational efficiency. This role is both strategic and hands-onyou'll manage administrative workflows, streamline processes, and provide essential executive support while keeping projects, finances, and documentation on track. It's ideal for someone highly organized, proactive, and solutions-oriented who thrives in fast-paced, dynamic environments.

Your work will directly enable leadership to focus on strategic priorities while ensuring the business runs smoothly day-to-day. From managing critical documentation and financial tracking to supporting HR and coordinating projects, you'll be the operational backbone of the organization. Within your first 90 days, you'll be streamlining processes, ensuring compliance, and leading efficiency improvements that create lasting impact across the team.

Core Responsibilities

1. Operations & Administration

• Oversee daily office operations including vendor coordination, supplies, and facilities support
• Manage invoices, contracts, compliance paperwork, and personnel records
• Organize and maintain digital and physical filing systems (SharePoint proficiency required)
• Track budgets, expenses, and petty cash while assisting procurement of supplies and services

2. Executive & Leadership Support

3. Project & Resource Management

4. Data & Financial Support

5. HR & Team Coordination