Procurement & Supply Specialist 4
The Washington State Department of Corrections is seeking an organized and purchasing specialist to join the Business Services team as a Procurement & Supply Specialist 4 (PSS4), who is designated as a technical expert in purchasing, procurement, and fixed assets throughout the state. The goal of this position is to plan, source, negotiate, implement, interpret and provide oversight of the purchasing & procurement process, fixed assets and rules.
As a PSS4, you will work each day to promote effective stewardship of state resources and provide goods and services necessary to support the staff and overall safe and secure operations of the Department. You will serve as the primary purchasing agent for various teams throughout the agency, representing them in all aspects of a small or large purchase. You will work with all levels of customers and perform analysis and customer assessments to assist in identifying new contracting possibilities.
This critical role provides supervision and leadership to the Statewide Purchasing Unit Staff, assessing the performance and training needs of team member while developing mentoring and coaching strategies. You will also be responsible for the accuracy of fixed assets n the Capital Asset Management System, monitor and maintain the fixed asset inventory, and Collaborate with the IT Asset Manager for IT equipment purchases that require entry in to the asset system and assist with physical inventories.
The position of PSS4 is responsible for contributing to an environment that values partnership and trust. Your position in this role will foster openness and support courageous conversation, ensure respectful and inclusive interactions, and support people's success.
Our ideal team member will promote successful, satisfied, healthy, engaged, and productive conversations between team members while ensuring viewpoints of others are respected. If you have experience in the realm of purchasing and are excited about the prospect of furthering a career in public service, we look forward to reviewing your application!
A completed application packet will include :
- A cover letter regarding your interest in this position with our agency
- A detailed resume
- Three professional references
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As a Local Business Manager, some of your duties will include :
Procurement which could look like :Utilizing Purchase Authorities, State Contracts, Department of Enterprise Services Direct Buy and Supplier Diversity policies, RCW 39.26 Procurement of Goods and Services, and the Governor's Executive OrdersPreparing, researching, processing and finalizing orders using the TRACKS system or procure the item using the purchasing credit cardServing as a Department Subject Matter Expert on ProcurementProviding oversight and responsibility for all DOC related purchasesIndependently analyzing risks and benefits associated with the purchasing functionsServing as the primary agency IT purchasing contact, and attends and participates in DES and other agency meetings pertaining to IT acquisitionsActively participating in DOC's Supplier Diversity initiatives and goalsUtilizing and remaining proficient in all levels of procurement to make acquisitions of goods and services, to include DES master contracts, competitive bid, direct negotiations, sole source contracts and emergency purchases.Analyzing cost and procurement method to make the most effective value added purchasesMaking independent judgements on the most appropriate purchasing technique to use for each acquisitionCollaborating with the MA5 from IT to track purchases all software renewals in a timely mannerSupervise, Mentor, Coach, and Engage StaffFixed AssetsSupport FunctionsIT Hardware / Software / License Database MaintenanceWhat we need (required qualifications) :
A Bachelor's degree involving major study in business administration, or closely allied fieldANDFour (4) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.ORAn Associate of Arts Degree in Purchasing Management, Business Administration or closely allied fieldANDSix (6) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.OREight (8) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or businessFull-time experience as a purchasing professional will substitute for the educational qualification on a year-for-year basis.What will make your application stand out (preferred qualifications) :
Knowledge of Employee Business Support Services (EBSS) Standard Processes Knowledge and expertise in application of EBSS standard processes applicable to your job dutiesKnowledge of CAMS- Intermediate experience and knowledge of fixed asset inventory systemExpert Knowledge of State Contracts Ability to locate, read and follow DES Contracts for compliance with Delegate Purchasing AuthorityKnowledge of Purchasing Practices Expert experience and knowledge of purchasing practices, systems, agency policy and State regulationsProblem Solving - Ability to use analytical and problem-solving skills to review information and determine an appropriate solution. Information would include transactional data, WAC, RCW and Agency PolicyStrong time-management skills and work prioritization management. Excellent communication skillsAttention to detail and highly organized. Excellent critical thinking skillsSkilled in project managementComputer literacy Ability to effectively use agency standard softwareWork environment awareness When working in any area of the facility, assume responsibility for the first stage of safety in a prison environment by being consciously aware of your surroundings including exits, entrances, staff backup and Incarcerated Individuals