Events Coordinator, Commencement, Student Affairs

Events Coordinator, Commencement, Student Affairs

The University of Cincinnati Commencement Office is seeking a motivated and detail-oriented Events Coordinator to support the planning and execution of high-impact university ceremonies and other events. As part of a team that produces signature events such as Doctoral Hooding, Commencement ceremonies, Bearcats Kickoff [Convocation], and the Memorial Service, this role offers a unique opportunity to contribute to milestone moments for thousands of students and guests. The ideal candidate will be passionate about event logistics, thrive in a fast-paced environment, and bring creativity and precision to every stage of the planning process. These events serve as defining moments in the university experience, leaving lasting impressions on students, families, and the broader Bearcat community.

Assist with the planning and execution of high-profile university ceremonies, including commencement, convocation, memorial service, and other campus-wide events.

Coordinate all logistical aspects, including but not limited to facility set-up and teardown, scheduling, signage, etc.

Manage multiple projects simultaneously within tight deadlines while ensuring consistent and proactive communication throughout each phase.

Assist with oversight of the execution, deliverables, and timeliness for all types of projects.

Serve as part of event management team providing on-site support.

Collaborate with faculty, staff, campus departments, and external vendors.

Serve as the point of contact for designated vendors, facilitating scheduling and logistical coordination.

Maintain detailed records of event logistics.

May hire, train, and schedule student employees.

Perform related duties based on department needs.

This job description can be changed at any time.

Minimum of 2 years experience coordinating events or managing logistics in a professional setting.

Familiarity with commencement or large-scale ceremonial events.

Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.

Must demonstrate strong communication skills by providing timely updates and clear communication regarding project status and event logistics.

Availability to work evenings and weekends as needed.

Ability to lift up to 50 pounds and work in both indoor and outdoor environments.

Office environment / no specific unusual physical or environmental demands.

Sitting - Often

Repetitive hand motion (such as typing) - Continuously

Hearing, listening - Continuously

Standing - Often

Talking - Often

Walking - Often

Bending - Seldom

Climbing stairs / ladders - Seldom

Pulling, pushing - Seldom

Reaching overhead - Seldom

Lifting - up to 50 pounds - Seldom

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility varies by position and FTE. Highlights include :

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won't contribute to Social Security (except Medicare). Instead, you'll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 1418% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including :

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include :

Competitive salary range of $45,000 - $49,000 based on experience

Comprehensive health coverage (medical, dental, vision, prescription)

Flexible spending accounts & wellness programs

Professional development & mentorship opportunities