Meetings & Event Coordinator (FT)

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

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Meetings & Catering Coordinator

The Meetings & Catering Coordinator will provide support to the Catering Department by giving strategic administrative support to the Director of Meetings & Events and Meetings & Events Sales Managers. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.

Major areas of responsibility / management include, but are not limited to :

• Create a welcoming environment for guests and associates. Receive initial inquiries, provide preliminary catering information, forward qualified leads to catering manager for appointments or follow-up. Answer questions and concerns; follow through either to resolution or refer to the appropriate manager.
• For all events 10 guests and under, the catering coordinator will take full responsibility for arranging these events. They will create contracts and deposit schedules, organize BEOS, as well as oversee the execution of the event. They will be the main contact for the host of the event to refer to with any question pertaining to the planning of their event.
• Assist managers in scheduling appointments, meetings and coordinating rentals and specialty items for events as required. Conducts client site inspections, tastings and potential client entertainment.
• Create and assist with all internal booking reports.
• Produce & distribute as directed contracts, BEO, resumes & related Catering paperwork, menus and correspondence.

Qualifications :

Physical requirements :

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to bend, stoop, squat and stretch to fulfill cleaning and filing tasks. Must be able to exert well-paced ability in limited space. Must be able to lift up to 15 lbs. on a regular and continuing basis. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees. Vision occurs continuously with the most common visual functions being those of near vision and depth perception. Requires manual dexterity to use and operate all necessary equipment. Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

In the United States we are proud to be an EEO employer M / F / D / V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.