Workplace Internship Coordinator

Job Title

Under the direction of the assigned manager, coordinate administrative aspects, supporting the day-to-day operation of the Workforce Development Center (WDC) activities and projects with the goals of the college, and the needs of the community. Provide specialized assistance and service within the job development and job placement program; solicit employer interest and involvement in student employment; assist in the development of job training service programs and student job assessments.

Essential Functions :

• Organize and administer the day-to-day activities of the Workforce Development Center to assure efficient and effective operations.
• Communicate and establish relationships with all stakeholders including industry, SJDC staff, faculty, and students on a regular basis to facilitate internship demands.
• Plan and schedule various types of meetings, trainings, presentations and community partnership events including public agencies, business and industry as potential employers.
• Assist in the development of job training services strategy; identify the characteristics of jobs; determine accessibility of jobs to student employment; and research and perform analysis of market data relational to economic data.
• Accept and review student applications for placement referrals; interview student clients to determine education, training and interest; screen applicants to determine qualifications for job orders; and arrange employer interviews for student employees.
• Assist in conducting labor market surveys and analysis to determine job markets for student employment; identify and contact employers to determine the numbers and types of employment opportunities for student employment.
• Work closely with students enrolled in Career Technical Education (CTE) Programs to connect students with available college and community resources; and helps to ensure successful completion of their specific program by providing workshops on a variety of relevant topics leading to employment.
• Plan coordinated transition activities to support the career development process for CTE; recruits and assists students in enrolling in CTE programs.
• Respond to requests and inquiries from students, faculty, staff, and the public; provides information on admissions, financial aid and registration policies and procedures, and employment services; and refers students to other college services as appropriate.
• Compose and prepare correspondence, reports, publicity materials, brochures, flyers, presentations, surveys, and other materials as assigned; plan and coordinate layouts, graphics, photography, editing, printing, multimedia enhancements, web page information, and distribution; and proofread materials to assure accuracy and completeness.
• Plan and perform administrative support duties to assure timely and efficient office operations and the maintenance of good public relations; including but not limited to : greeting guests and answering telephones; providing information in person or on the telephone regarding policies and regulations; data entry; opening; screening and routing mail; maintaining an appropriate level of office supplies and order forms as necessary; and accurately maintaining a variety of records and files.
• Collaborate with employers to craft tailored job descriptions aligned with their organizational requirements.
• Facilitate seamless transitions for student interns, managing both onboarding and offboarding processes, including coordinating background checks as necessary.
• Maintain proactive communication channels with both students and employers, providing regular updates on their progress within the hiring pipeline.
• Establish and maintain meticulous records of interns' tenure, submission deadlines and compliance status ensuring accuracy and completeness.
• Manage intern payroll administration, liaising with employers to verify hours worked, making necessary adjustments and promptly submitting data to Employer of Record.
• Lead comprehensive new hire orientations including essential paperwork such as forms and withholding documents and ensure students fulfill all compliance requirements.
• Perform related duties and responsibilities as assigned.

Knowledge of :

Ability to :

Education and Experience :

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be :

Education : Bachelor's degree from an accredited college or university with major coursework in public administration, education, outreach, marketing, communications or related field.

Experience : Two years' experience in a higher education environment, adult education program, or public agency preferred.