Executive Assistant (Administrative Assistant 5)

Executive Assistant

The Department of Ecology is hiring an Executive Assistant (Administrative Assistant 5) within the Government Relations Office and the Office of Equity & Environmental Justice. Location : Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. Schedule : This position is eligible for telework and flexible schedule options. A minimum of three days per week is required in the office. Schedules are dependent upon position needs and are subject to change.

Salary : The high end of the salary range listed above ($80,820 per year) is Step M, typically a longevity step. Employees cannot get to Step M upon initial hire. All employees will progress to Step M six years after being assigned to Step L in their permanent salary range. For this position, Step A is $60,132 per year and Step L is $78,912 per year.

Application Timeline : Submit your application no later than 11 : 59 p.m. (Pacific Time) on November 11, 2025. The job posting will automatically close and no longer accept applications after this time.

As the Executive Assistant, you will play a pivotal role in supporting two high-profile areas of Ecology - the Office of Equity & Environmental Justice (OEEJ) and Governmental Relations (GR). You will provide confidential, high-level administrative and executive support to both the OEEJ Program Manager and the GR Director.

The work is dynamic, fast-paced, and at the center of agency leadership, requiring exceptional judgment, communication, and organizational skills. This is an ideal position for someone who enjoys variety, thrives in a collaborative and mission-driven environment, and takes pride in ensuring smooth operations at the executive level.

What you will do :

• Provide confidential executive administrative support to the OEEJ Program Manager and GR Director, including managing a high volume of communication and scheduling that is often time sensitive, subject to rapid changes, and often requires discretion.
• Coordinate and communicate with internal leadership, legislators, and external partners, demonstrating sound judgment, responsiveness, and professionalism in all interactions.
• Serve as the HR liaison for both OEEJ and GR, coordinating personnel actions, onboarding, and performance management documentation.
• Prepare, route, and track correspondence, contracts, and HR documents, exercising delegated signature authority.
• Coordinate travel, timesheets, purchasing, and expense approvals for both OEEJ and GR leadership.
• Track and report Public Disclosure Commission (PDC) lobbying activities for both programs, ensuring compliance and accuracy.
• Support program-wide administrative systems and records management, ensuring processes are efficient and compliant with agency standards.
• Represent both programs on Ecology's Senior Administrative Leadership Team, helping align administrative practices across the agency.

Required Qualifications :

Applicants may qualify based on a combination of education and experience. Formal education is not required for this position; however, education may be substituted for some or all of the required experience when it provides the knowledge, skills, and abilities necessary to perform the duties of the role.

Six years of experience and / or education as described below :

Examples of how to qualify :

Desired Qualifications :