Assistant Director HR / Internal Equity Officer (PDF)

Town of LexingtonLexington, MA, United States

24 days ago

Job type

Full-time

Job description

EMPLOYMENT OPPORTUNITY

Town of Lexington

We are currently accepting applications for the full-time (35 hours per week) position.

Assistant Human Resources Director / Internal Equity Officer

Human Resource Department

Hiring Range : $94,393 - $110,968

with excellent benefits

The REQUIRED Town of Lexington application form

https : / / lexingtonma.seamlessdocs.com / f / employmentapplication

A cover letter and resume must be received in the Town's Human Resource Department. This position

will remain open until filled, with priority given to applications received by Wednesday, October 1, 2025

GENERAL SUMMARY :

Under the general direction of the Director of Human Resources, this position supports and manages all

functions of the Human Resources Department, including internal diversity, equity, and inclusion (DEI) work,

state, federal, and local personnel policies and regulations, recruitment, employee relations, policy development,

labor relations and any other tasks. The Assistant HR Director / Internal Equity Officer ("position") will be

exposed to all aspects of the Human Resources Department but may be assigned to specific functional areas of

the organization or department, as determined by the Director of Human Resources. This position requires a

high level of professionalism, confidentiality and superior customer service skills.

ESSENTIAL FUNCTIONS :

The essential functions or duties listed below are intended only as illustrations of the various types of work that

may be performed. The omission of specific statements of duties does not exclude them from the position if the

work is similar, related, or a logical assignment to the position.

Work in collaboration with the Clinical Engagement and Community Equity Officer to ensure the

Town's DEI initiatives and programs are in alignment internally for employees and externally for the

community at large.

Advise and collaborate with employees and the Senior Management Team (SMT) to establish,

coordinate, and assess DEI initiatives that are internally focused. Identify, execute and promote best

practices in DEI.

Provide leadership to and partner with the SMT to improve the Town's culture of belonging and design

equitable structures throughout the Town's employee programs and processes. Review internal policies

and plans developed town wide to ensure they support the Town's DEI goals.

Develop and monitor metrics across Town departments that capture the Town's internal vision and goals

for advancing DEI across the organization. Identify best practices and emerging workforce trends;

identify external trends and benchmarks that inform and complement internal workforce goals and

employee engagement; bringing new ideas to the Town's internal DEI initiatives.

Assist Town departments in setting and achieving DEI goals, specifically in recruiting, hiring, developing,

promoting and retaining qualified employees who reflect the diversity of the community. Assist with

outreach and recruitment and serve on hiring and interview panels.

Support the development of employee resource groups and working groups, that will positively impact

the organization through effective leadership, engagement, programming and management.

Develop and build programs that create a common language around racial and social equity and inclusion

and facilitate dialogue amongst Town employees.

Serve as the Town's affirmative action officer.

Review the existing organizational structure, policies and procedures, and routinely assess for obstacles

and barriers that may prevent equitable access to jobs, programs, and services, and recommend new,

equitable policies and practices, rooted in research, as necessary.

Support the implementation of the Town's ADA transition plan in areas where it pertains to internal

structures and policies.

Monitor and make recommendations relative to federal, state and local equal employment opportunity and

non-discrimination policies, mandates and directives to ensure that the Town is in full compliance.

Assist the HR Director in all human resource functions for Town personnel, including, but not limited to

recruitment, benefits administration, state and federal regulation compliance, wage and salary

administration, job classifications and position revisions, collective bargaining negotiation and

administration, policy administration, grievance procedure administration, and training programs.

Assist in the development and recommendation of policies and procedures; maintain and update the

Town's Administrative Directives as needed.

Assist with the development of the Department's operating budget and ensure that the Department

operates within budgetary constraints.

Exercise responsibility for the maintenance of important departmental and personnel records. Prepare

periodic reports and analysis of personnel data, such as salary, benefits, budgetary costs related to

personnel and training, collective bargaining research and cost analysis, compliance and auditing, etc.;

Establish and maintain appropriate records and reports in compliance with all local, state, and federal

law.

Implement and manage the Town's training and development program; assist in determining types of

training to include in the program; review and recommend staff development opportunities and needs;

consult with the Director of Human Resources on program development and needs.

Assist the HR Director and Town Management with preparing for grievance hearings, arbitrations,

negotiation sessions, etc. Participate in grievance hearings and bargaining.

Consult with the HR Director for advice or clarification of Town policy or procedure on unusual

requests, employee issues or other situations that may have legal, union, or precedent setting

ramifications.

Conduct research relating to human resources topics; work on special projects, both short and long term

as required. Maintain knowledge of trends, best practices, regulatory changes and new technologies in

human resources, talent management and employment law.

Cross train in all aspects of the Human Resources Department to assist in the maintenance of continuous

service.

Perform similar or related work as required, directed or as situation dictates.

MINIMUM QUALIFICATIONS :

The Town will consider any combination of relevant work experience, volunteerism, education, and transferable

skills as qualifying unless an item in the qualification section of the job description is labeled required.

Bachelor's Degree in Human Resources Management or related field and three to five (3-5) years of

human resources experience or Associate's Degree in Human Resources Management or related field

and five to seven (5-7) years human resources experience; Certification with the Society for Human

Resources Management highly desirable; or any equivalent combination of education, training and

experience.

Personnel management and policy development experience is strongly preferred.

Advanced experience with computers and Microsoft Office is required.

KNOWLEDGE, ABILITY AND SKILL

Knowledge : Thorough knowledge of office practices and procedures and familiarity with the laws and

regulations affecting Human Resources. Knowledge of the core concepts and values of diversity, equity and

inclusion. Knowledge of word processing and spreadsheets. Knowledge of commonly used HR concepts,

practices and procedures.

Ability : Must have the ability to maintain strict confidentiality in dealing with extremely sensitive employee

information. Ability to maintain effective relationships and professional communication with all departments.

Ability to provide guidance and facilitation on personnel issues. Ability to deal appropriately and tactfully with

colleagues, consultants, general public, etc. Ability to keep accurate complex records and generate reports

accordingly. Ability to perform in a fast-paced office environment. Ability to work independently and under

minimal supervision. Ability to give presentations. Ability to interact effectively with employees, retirees and

others with tact and diplomacy. Ability to communicate and engage with individuals of diverse backgrounds

and experiences.

Skills : Strong computer skills. Excellent customer service and organization skills, excellent time-management

skills, excellent written and verbal communication skills, strong project management skills and experience in

establishing and maintenance of employee confidential files and record keeping. Excellent attention to detail.

SUPERVISION

Received : Works under the general direction of the Director of Human Resources, and in accordance with the

applicable provisions of the Massachusetts General Laws.

Exercised : Oversees Human Resources Associate, Benefits Manager, Benefits Assistant and Administrative

Assistant.

WORKING CONDITIONS & PHYSICAL DEMANDS :

Job Environment

Normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Majority of

work is performed in a moderately noisy work environment, with constant interruptions. Frequently

subjected to the demands of other individuals and the volume and / or rapidity with which tasks must be

accomplished.

Makes frequent contact with the public, department heads, and other Town employees. Contacts are in

person, by phone, email and group meetings and involve an information exchange dialogue.

Has access to employee-related confidential and / or sensitive information.

Errors could result in delay or loss of services, and significant monetary loss and / or legal repercussions.

May be required to work additional / extended hours from time to time.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully

perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

Regularly required to walk, stand, sit, talk, and hear; Operates computer, printer, video display terminal,

calculator, telephone, copier, facsimile machine and all other standard office equipment requiring eye-hand

coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching and stooping may also be

required. Ability to view computer screens and work with details for extended periods of time.

NOTICE :

The above statements are intended to describe the general nature and level of work being performed by

people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities

and duties required. The omission of specific statements of duties does not exclude them from the

position if the work is similar, related, or a logical assignment to the position.

External and internal applicants, as well as position incumbents who become disabled as defined under

the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either

unaided or with the assistance of a reasonable accommodation to be determined by management on a

case by case basis.

This job description does not constitute an employment agreement between the employer and employee,

and is subject to change, as the needs of the employer and requirements of the job change. Pay

Equity / Equal Opportunity / Americans with Disabilities Act Employer.

APPLICATION PROCESS

All applicants are required to complete a Town application form

https : / / lexingtonma.seamlessdocs.com / f / employmentapplication Resumes may be attached to the application

form as additional information, but cannot serve as a substitute for completing the required application form.

After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to

one or more interviews. All applicants will be notified of their standing in the process as soon as a decision has

been made regarding their individual application.

Individuals who need accommodations in order to participate in this process should contact the Human

Resources Department

Questions regarding this hiring process should be addressed to :

Human Resources Department, Town of Lexington,

Email : jobs@lexingtonma.gov, Phone # (781) 698-4590

1625 Massachusetts Avenue, Lexington, MA 02420

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Assistant Director • Lexington, MA, United States