Payroll Specialist

Position Type :

Secretarial / Clerical / Specialist, Payroll

Date Posted : 11 / 5 / 2025

Location : District Office

Date Available :

Until Filled Position Status : Benefited

Tier 1

8 hours

Salary Range F

$18.00

Working Calendar

256 Days

Required

High School Diploma or equivalent

Proof of MMR

IVP Fingerprint Clearance Card

JOB DESCRIPTION

Yuma Elementary School District One

Payroll Specialist

Purpose Statement

The job of Payroll Specialist is done for the purpose / s of providing support to department activities with specific responsibility for maintaining accounting records, preparing financial statements and reports; processing the details relating to the payroll functions in the Payroll Office; and ensuring compliance with mandated requirements.

This job reports to Payroll Supervisor

Essential Functions

• Assists other staff, site personnel and a variety of outside parties regarding procedures and / or program requirements for the purpose of providing support for completing transactions, identifying appropriate action and / or complying with established financial procedures.
• Compiles payroll information related to work assignments (e.g. worker's compensation claims, new hire contracts, meal reimbursements, employee deductions, missed time card punches, overtime reports, etc.) for the purpose of providing required documentation and / or processing information.
• Conducts health insurance orientations (e.g. introducing personnel, payroll, and benefit policies;, etc.) for the purpose of ensuring employees are knowledgeable of current practices and administrative processes.
• Coordinates the payroll process with other departments and sites for the purpose of delivering services in compliance with established guidelines.
• Distributes payroll and other documents for the purpose of providing documents in a timely manner.
• Implements state and federal laws and regulations pertaining to district programs and department operations for the purpose of providing direction and / or complying with mandated requirements.
• Maintains a variety of payroll information, files and records (e.g. purchase orders, invoices, shipment verification, vendor files, confidential records pertaining to garnishments and other matters affecting employees payroll, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Monitors assigned payroll activities and / or components (e.g. leave time, work location, flexible spending accounts, annuity deductions, etc.) for the purpose of ensuring compliance with established financial, legal and / or administrative requirements.
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and / or gathering information required to perform job functions and stay updated on department policy, procedures and regulations.
• Performs record keeping and clerical accounting activities for the purpose of preparing and processing payroll for the district.
• Prepares a variety of payroll related documents (e.g. invoices for overpayment, retirement plan transfers, payroll register, stop payments, W-2 controls, Third Party Administrators, ACH file, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and / or administrative requirements.
• Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, COBRA, employee contributions, etc.) for the purpose of disseminating information to appropriate parties.
• Processes and reconciles payroll related data (e.g. ACH file, time sheets, withholding information, employee deductions, 403b accounts, etc.) for the purpose of updating information, authorizing timely payment, and / or complying with established payroll practices.
• Researches discrepancies of payroll information and / or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action and / or complying with established fiscal guidelines.
• Reviews payroll and a variety of insurance-related information (e.g. payroll reports, medical / dental / vision / disability billing forms, carrier forms, Cobra requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.
• Serves as a resource to others for the purpose of explaining procedures conveying and / or receiving information as needed for the planning, developing and evaluating of services.
• Supports the Payroll Supervisor in completing payroll operations for the purpose of ensuring the timely and accurate payroll generation.

Other Functions

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include : operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and developing effective working relationships.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and / or ratios; read a variety of manuals, write documents following prescribed formats, and / or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include : personnel processes; pertinent codes, policies, regulations and / or laws relating to payroll; accounting / bookkeeping principles; business telephone etiquette; recordkeeping and record retention practices.

ABILITY is required to schedule activities and / or meetings; gather and / or collate data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include : communicating with diverse groups; meeting deadlines and schedules; working as part of a team; and maintaining confidentiality; communicating with persons of diverse backgrounds.

Responsibility

Responsibilities include : working under limited supervision following standardized practices and / or methods; leading, guiding, and / or coordinating others; monitoring budget expenditures. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands : some lifting, carrying, pushing, and / or pulling, and significant fine finger dexterity. Generally the job requires 85% sitting, 10% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience with increasing levels of responsibility is desired.

Education Targeted, job related education with study in job-related area.

Equivalency

Required Testing

Certificates

Pre-Employment Proficiency Test

Continuing Educ. / Training

Clearances

HIPAA Certificate

IVP Fingerprint Clearance Card

FLSA Status Approval Date Salary Range

Non Exempt F