Alumni Relations Coordinator

Alumni Relations Coordinator

The Office of Alumni Relations and Annual Giving is seeking applicants for an Alumni Relations Coordinator. The Coordinator supports the development and execution of alumni programs, communications, and events that foster meaningful engagement between Shenandoah and its alumni community. This position supports the Assistant Vice President for Alumni Engagement and plays a key role in strengthening alumni relationships, supporting volunteer networks, and enhancing alumni participation in institutional initiatives such as events, volunteer efforts, and annual giving. This is a full-time, benefitted position located in Winchester, VA.

Alumni Engagement & Programs

Develop and Manage Affinity Group Volunteer Initiatives : Serve as a primary facilitator for building and sustaining meaningful volunteer opportunities tailored to specific alumni affinity groups, including athletic teams, academic schools, and university departments. This involves coordinating group leadership, defining project scopes, and ensuring volunteer efforts align with University and Alumni Board objectives.

Track and Report Volunteer Impact : Maintain accurate records of alumni volunteer participation and program metrics, providing regular reports on the success and growth of affinity-based engagement efforts.

Manage the Alumni Awards Process : Serve as the main staff liaison responsible for managing the Alumni Awards program from inception to presentation. This includes :

• Working directly with the Alumni Board to launch the annual nomination campaign and gather names for alumni award nominees.
• Fostering the entire selection process by compiling nominee packets, coordinating committee review meetings, and communicating final decisions.
• Ensuring award recipients are properly vetted, notified, and publicly celebrated.

Alumni Board

This position serves as a primary liaison to the Alumni Association Board of Directors, requiring exceptional organizational skills and a proactive approach.

Serve as a primary liaison between the Alumni Engagements Office and the Alumni Association Board of Directors, ensuring consistent communication and strategic alignment.

Facilitates communication with the five Committee Chairs of the Alumni Board, confirming monthly meeting logistics and follow-up.

Assists with the distribution of communications and materials to board members.

Organize and manage Board Member volunteer tasks and assignments for university events, ensuring maximum participation and impact.

Provide comprehensive logistical and preparatory support for the annual Fall and Spring Alumni Board meetings, including material compilation, timeline management, and space coordination.

Author and distribute the Bi-weekly Alumni Board Buzz communication for the AVP of Alumni Relations and Annual Giving to send to the Alumni Board.

Develop, format, and distribute the Alumni Connectors Newsletter to a key alumni network.

Execute the onboarding process for all new board members, ensuring a smooth and engaging transition into their role.

Communications

The Alumni Engagement Coordinator provides essential operational support to the Associate Director of Alumni Communications, ensuring timely, accurate, and compelling content is delivered across all channels.

Comprehensive Communication Support : Provide direct, hands-on assistance across the entire communications platform, including drafting, editing, and scheduling for official Emails and managing engagement across Social Media platforms and Raiser's Edge messaging campaigns.

Content Generation and Curation : Assist with research, write, and manage key content streams, including compiling and editing Class Notes submissions, drafting updates for the Dayton Alumni Scholarship, and preparing official Resolutions (formal recognitions) for internal and external distribution.

Event Media Coordination : Coordinate the comprehensive coverage of all alumni events by submitting official Office of Marketing & Communications (OMC request forms) to secure high-quality photos and video, transforming events into promotional assets that promote excitement and alumni involvement.

Database Documentation : Accurately document all communication contacts (e.g., story pitches, interview notes, and biographical updates) with alumni in Blackbaud's Raiser's Edge to maintain a clean, rich, and up-to-date source of constituent data.

Flexible Support : Execute Other duties as assigned that support the overall communications and public relations goals of the Alumni Relations office.

Events

Assist with alumni functions, including recognition and awards, reunions, homecoming, alumni and / or student relations, and other special events.

Work with the Associate Director of Alumni Events to manage event budgets.

Create events and communications in Raiser's Edge NXT.

Submits event information to SUN-e and Events Calendar.

Coordinate the coverage of all alumni events with photos and video by submitting OMC request forms.

Create event registrations in Online Express and Net Community.

Manage attendance throughout the registration process.

Assist with putting together packets and information needed for participants.

Help the AD of Events with project management.

Other Administrative Duties

Monitors line item expenditure reporting for Alumni budget.

Project Management.

Assist the Alumni Office in planning, organizing, and managing the projects, initiatives, and events.

Required Skills Qualifications

Bachelor's degree required.

Strong organizational, communication, and interpersonal skills.

Strong writing and editing skills.

Working knowledge to apply AI-driven insights to support decision-making, trend analysis, and process optimization.

Proficiency in database management (Raiser's Edge NXT) and online platforms (Online Express, Net Community).

Required Experience

Experience in alumni relations, development, or a related field preferred.

Experience with project management principles and tools.

How to Apply

The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.