Project Administrator

Job Description

Job Description

Job Summary :

Located at the project site and reporting directly to the Project Manager, the Project Administrator plays a vital role in supporting the operational and administrative functions of a large-scale construction project. Acting as a key liaison between field teams, subcontractors, and the corporate office, this fast-paced role ensures smooth coordination, compliance, and communication across all project phases.

Primary Duties :

• Coordinate with HR and field teams to onboard new employees and subcontractors
• Facilitate site access, badging, and orientation logistics
• Ensure all personnel meet compliance and safety requirements prior to mobilization
• Liaise with safety and training coordinators to schedule required inductions and certifications
• Track training records and maintaining up-to-date compliance documentation
• Project Coordination & Communication
• Manage daily email correspondence and respond to site-related inquiries
• Take and distribute meeting minutes for site coordination and subcontractor meetings
• Maintain calendars, schedule meetings, and book site conference rooms
• Perform data entry including timekeeping, labor tracking, and daily logs
• Prepare reports and maintain accurate records for project documentation
• Order and manage site office supplies and equipment
• Organize travel and accommodation for project staff and visiting personnel
• Support coordination of internal and external site events
• Provide administrative assistance to project managers, superintendents, and field engineers
• Offer relief coverage for other staff as needed
• Demonstrate Yates Core Values and Principles
• Follow Yates Code of Conduct
• Safety Responsibilities and Expectations

Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices

Qualifications :

Requirements :

Competencies :

Physical Demands / Essential Job Functions :

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools / equipment, and lifting items (up to 25lbs).?? Tasks may also be carried out in varying weather conditions and environments as appliable to the position.?

About Yates Construction

Ranked among the top commercial and industrial construction companies in the country by? Engineering News-Record , Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.

Our portfolio includes?commercial and?industrial?projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.

Our client?relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the?details and complexities?of each project and communicating constantly with all team members.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.