Administrative Assistant

We are looking for a dedicated Administrative Assistant to join our team in Baton Rouge, Louisiana. This is a short-term contract to permanent position that offers an opportunity to grow within a dynamic and supportive work environment. In this role, you will provide essential administrative support, assist with front desk duties, and contribute to the smooth operation of the office.

Responsibilities:

• Perform general administrative tasks, including data entry, document preparation, and maintaining office supplies.

• Answer and direct incoming calls while providing excellent customer service.

• Support front desk operations during lunch breaks or absences, ensuring an attentive and welcoming presence.

• Manage vendor and tenant requests, maintaining strong relationships and resolving complaints effectively.

• Submit invoices for reimbursement and handle billing sheets with accuracy and attention to detail.

• Operate and maintain office equipment, including scanning, copying documents, and replacing toner as needed.

• Assist with property management tasks and ensure compliance with internal processes.

• Collaborate with team members to ensure the office runs efficiently and tasks are completed in a timely manner.

• Proven experience in administrative assistance or office support roles.
• Proficiency in Microsoft Excel and Word for handling documents and spreadsheets.
• Strong organizational skills with the ability to multitask and prioritize responsibilities.
• Excellent communication skills, both written and verbal.
• Ability to maintain professionalism and composure while addressing customer concerns.
• Familiarity with property management processes is a plus.
• Detail-oriented mindset with a focus on accuracy in all tasks.
• Capability to learn and adapt quickly to office systems and procedures.