Proposal Coordinator

Proposal Coordinator

This role is integral in the proposal process, including the content capture, development, and editing for requests for proposals (RFPs) and other bid opportunities. They regularly contribute to the content library and the development of proposal templates. The ideal person is highly organized, handles pressure well, and thrives in a deadline-driven environment. Ultimately, they will ensure content is on brand and adds value to existing and potential customers.

Essential Duties and Responsibilities :

• Ensure proposal content complies with regulations and meets customer needs / scope of work.
• Develop and maintain accurate content for the proposal library that includes company information, past proposals, and proposal templates.
• Leverage existing content and creative assets to create and present information that is easy to understand and aligns with department needs.
• Write, edit, and review proposal content, including executive summaries, value propositions, technical responses and presentations.
• Participate in debriefings to gather feedback on proposals and identify areas for improvement.
• Assists with the formatting, editing, and proofreading of proposals. Conducts draft reviews and confirms RFP response compliance.
• Coordinate and manage proposal production, including printing, binding, and delivery.
• Assists with maintaining a library of customer referrals, client testimonials, and case studies.
• Assemble the final text, graphics, exhibits, and supporting documents into an attractive package for presentation to a client or prospect.
• Assist in proposal production / packaging of final proposal for submission.
• Help prepare handouts, PowerPoint presentations, demos, etc., for sales presentations.
• Enter and update data in the company CRM.
• Adhere to brand guidelines, ensuring brand consistency of proposal and marketing materials.

Supervisory Responsibilities :

The Proposal Coordinator reports to the Content Manager. It requires no supervisory responsibilities.

Competency :

To perform the job successfully, an individual should demonstrate the following competencies (minimum of 5) :

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills :

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations using English language. Ability to effectively present information in one-on-one and small group situations, respond to questions from groups of managers, clients, customers, other employees of the organization and the general public. Ability to write reports, business correspondence, and procedure manuals. Ability to read and interpret documents such as safety rules, operating policies and maintenance instructions and procedure manuals. Ability to read and comprehend simple instructions, short correspondence, and memos using the English language.

Mathematical Skills :

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to apply concepts as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures and amounts with basic addition, subtraction, multiplication, and division with accuracy.

Reasoning Ability :

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to negotiate with vendors. Ability to communicate professionally with people at all levels of the organization and external contacts. Ability to solve practical problems.

Computer Skills :

Advanced in MS Office Suite (primarily Word, Excel, and PowerPoint) Graphic design skills are a plus Experience with CRM is a plus

Certificates, Licenses, Registrations :

Valid Driver's License

Other Qualifications :

Ability to pass a drug screen and criminal background check.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, the ability to adjust focus, and the ability to see and distinguish basic colors.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Equal_Opportunity_Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

#WaldenWay Pay Rate $50,000$55,000 USD

We offer every employee from executive managers to administrative support to security professionals unique and generous benefits, as well as opportunities for career growth. So if you're ready to embark on a meaningful career with one of the nation's most dynamic and fastest growing security companies, apply with Walden Security today.