Secretary

Organizational Backbone For High-Performing Team

As a member of our team, you'll be the organizational backbone for a high-performing team, ensuring seamless operations and extraordinary client experiences. You'll manage complex calendars across time zones, handle sensitive communications, and take ownership of billing, travel, and document workflows. Your work will directly impact client satisfaction and attorney productivity.

Be the first point of contact for clients as a friendly and responsive professional. Manage attorney calendars and coordinate meetings across global time zones. Review and triage emails and calls to reduce administrative burden on attorneys. Handle client onboarding to include conflict checks, engagement letters, and database updates. Own the billing process : prepare proformas, monitor budgets, and liaise with clients. Coordinate travel, prepare expense reports, and manage vendor payments. Create and edit documents with precision, following firm standards. Support client meetings, video conferences, and events with seamless logistics. Maintain client and matter files, assist with audits and compliance reporting. Collaborate across departments and volunteer for overflow work. Uphold the highest standards of confidentiality and professionalism.

Skills : Calendar management, customer service oriented, support, outlook, calendaring software, Microsoft, service orientation, administration, heavy calendar, secretarial, proofread.

Additional Skills & Qualifications : Experience : Two (2) five (5) years in legal or professional services; large firm experience a plus. Skills : Advanced Microsoft Office, top-notch communication, and organizational finesse. Mindset : Forward-thinking, proactive, and committed to excellence. Education : Bachelor's degree preferred. Billing Expertise : Experience with electronic billing and budget tracking is a plus.

Pay and Benefits : The pay range for this position is $30.00 - $35.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : medical, dental & vision; critical illness, accident, and hospital; 401(k) retirement plan pre-tax and Roth post-tax contributions available; life insurance (voluntary life & AD&D for the employee and dependents); short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; time off / leave (PTO, vacation or sick leave).

Workplace Type : This is a fully onsite position in Philadelphia, PA. Application Deadline : This position is anticipated to close on Nov 8, 2025.

About TEKsystems : We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe, and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.