Administrative Assistant II - 527736

Pay Grade / Pay Range : Minimum : $18.32 - Midpoint : $21.97 (Hourly N4)

Department / Organization : 218141 - Trial Advocacy

Normal Work Schedule : Monday - Friday 8 : 00am to 5 : 00pm

Job Summary : The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison / receptionist. Receives and routes phone calls, emails, and / or guests. Maintains files and enters data. Drafts and sends communications on supervisor / departmental staff behalf. Reconciles P-Card / Concur for other staff / faculty against departmental budget. Performs some simple budget monitoring / entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary : Supports the Law School Clinic Program, which provides free legal representation and services to people in Alabama. Provides administrative assistance to clinic faculty and attorneys. Assists clients and prospective clients. Answers phone calls. Schedules meetings. Creates and maintains case files using a computerized case management system. Maintains the intake calendar. Drafts correspondence and documents. Assists with filing legal documents. Routes correspondence and other mail. Handles financial transactions. Prepares expense reports.

Required Minimum Qualifications : High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge : Competence in Microsoft Office applications.

Preferred Qualifications : Bachelor's degree or significant law office management experience. Experience in law office or judicial administration. Experience with UA institutional software and online case management platforms.

Background Investigation Statement : Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity : The University of Alabama is an Equal Employment / Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights : Workplace discrimination is illegal poster.