Senior Accounts receivable specialist

Halco Lighting Technologies, one of the fastest growing lighting supplier is seeking an experienced Accounts receivable specialist who will be responsible for leading and executing the full accounts receivable cycle, ensuring timely and accurate credit reviews, cash application, and customer account reconciliation. This role serves as the subject matter expert for AR processes and supports month-end close activities while workings cross-functionally with Sales, Operations, and Customer Service to resolve issues and maintain a high level of financial accuracy.

Key Responsibilities:

Cash Applications duties

• Download, review, reconcile and post all lockbox payments on a current and daily basis.

• Responsible for timely cash application for daily bank balancing and month-end close activity

• Maintain and update all customer ACH information, all NSF rejects and ensure to communicate to collections department.

• Research customer payments and misapplied cash.

• Balance daily cash totals to bank deposits coding to proper G/L accounts

• Handle AR inbox inquiries

• Research and resolve short payments and unapplied cash receipts.

• Responsible for initiating unapplied payment/chargeback notifications to customers.

• Responsible for daily updates on cash receipts, and cash files

Accounts Receivable/Credit/Collections duties

• Conduct credit line reviews for new and existing accounts to include increasing and/or decreasing credit limits while maintaining all credit documentation to backup recommendations to Credit manager
• Process all credit card payments
• Engage customer and or collections reps on outstanding payment issues
• Send monthly spreadsheets to Company’s national accounts
• Run AR aging reports by customer and conduct analysis
• Handle inbound customer inquiries on payment inquiries and back up collections team as needed
• Prepare detailed, accurate account reconciliations for customer requests and maintain all sales tax application and exemption certificates.
• Contact customers regarding questionable payments in a timely manner.

Minimum Requirements

• Minimum of five years of cash application and accounts receivable experience in a distribution-based business preferably electrical distribution
• Experience with Epicor ERP (Solar Eclipse) a plus
• Strong Microsoft Excel experience (VLOOKUP, pivot tables, reconciliation functions)
• High attention to detail, accuracy and organizational skills
• Onsite position