Staff Accountant Contracts Billing Specialist

Benefits : 401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Wellness resources

Join Signs of Success as our next Staff Accountant – Contracts & Billing Specialist! We’re looking for a detail-oriented professional who thrives on structure, accuracy, and accountability. You’ll oversee contracts, billing, and collections, ensuring every project runs smoothly from start to finish. If you enjoy working with complex details, solving problems independently, and supporting a fast-paced creative company, we’d love to hear from you. Competitive pay, 401(k) match, insurance, paid time off, and more included.

Staff Accountant – Contracts & Billing Specialist

Full-Time | Onsite | [Santa Maria, CA]

About Signs of Success

We’re a leading sign and architectural graphics company known for our craftsmanship, attention to detail, and commitment to doing things right. Our projects range from commercial signage to architectural wayfinding, and our success depends on the accuracy and organization of our financial systems.

About the Role

We’re looking for a Contract Accountant / Billing & Contract Administrator who can take ownership of our contract and billing processes from start to finish.

This position is ideal for someone who :

Enjoys working with complex details and structured systems

Has a strong sense of ownership and accountability

Can anticipate issues and solve problems independently

Communicates clearly and collaborates across departments

You’ll manage contracts, billing, and collections, ensuring all financial documentation is accurate, timely, and complete.

Key Responsibilities

Contract Administration

Review and process new contracts, amendments, and change orders

Enter and track all contract details and required signatures

Maintain organized, up-to-date contract files

Monitor contract milestones for billing, renewals, and closeouts

Billing & Invoicing

Prepare and issue client invoices according to contract terms and schedules

Coordinate with project managers for job cost data and documentation

Review and verify billing accuracy before submission

Track payments and follow up on outstanding balances

Accounting & Recordkeeping

Record financial transactions in QuickBooks

Process payables, issue checks, and handle deposits

Reconcile statements and support month-end close

Maintain clean, organized, audit-ready records

Collections & Communication

Conduct collection calls and track communications

Resolve payment discrepancies professionally and promptly

Provide aging reports and collection updates to management

Administrative Support

Maintain digital filing systems for billing, contracts, and correspondence

Support internal audits and process improvements

Assist with administrative projects for the accounting and management team

Qualifications

Bachelor’s degree in Accounting or a related field required

3–5 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus)

Proficient in QuickBooks and Excel (Smartsheet experience preferred)

Strong organizational, analytical, and problem-solving skills

Excellent communication and attention to detail

High personal accountability and ability to manage multiple priorities

Compensation & Benefits

Competitive salary based on experience

401(k) with company matching

Health and dental insurance

Paid time off and holidays

Ongoing training and professional development

Gym membership reimbursement

Why You’ll Love Working Here

At Signs of Success, you’ll join a collaborative team that values precision, integrity, and reliability. You’ll have the opportunity to strengthen our accounting systems, contribute to the company’s growth, and take pride in work that supports beautiful, high-quality projects seen throughout our community.