Administrative Associate, Texas Engineering Executive Education

Administrative Associate, Texas Engineering Executive Education

We are seeking a detail-oriented and customer-focused Part-Time Administrative Associate to support the daily operations of PETEX Training Operations in Pearland, TX. This role assists the TxEEE Coordinating Manager in ensuring the smooth delivery of training courses and events. The ideal candidate will be organized, proactive, and capable of working independently in a dynamic environment.

Responsibilities include:

• Collaborate closely with the TxEEE Coordinating Manager to prepare and execute in-person and hybrid training courses.
• Serve as the first point of contact for students, responding promptly to inquiries via phone and email.
• Process course registrations in CVent. Ensure accurate data entry and timely updates to student records.
• Monitor and maintain inventory of office and classroom supplies.
• Coordinate transportation and catering for training sessions, field trips, and hosted events.

Required Qualifications include:

• High school diploma or GED with at least five years of experience in administrative support and event coordination; or a bachelor's degree with a minimum of one year of relevant administrative experience.
• Demonstrated ability to manage office equipment, maintain records, and utilize online platforms to support large-group meetings and virtual events.
• Strong multitasking and prioritization abilities with a proven capacity to work independently in a fast-paced, deadline-driven environment.
• Professional demeanor with exceptional interpersonal and communication skills, and a track record of delivering high-quality customer service to internal and external stakeholders.
• Willingness to support special projects and hosted events, with flexibility to collaborate across departments and respond to evolving operational needs.

Salary Range: $23/hour

Working Conditions:

• Work is performed in a standard office environment.
• Repetitive use of keyboard at workstation.

Required Materials:

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.