Administrative Associate IV - Psychology & Sociology

Administrative Associate IV - Psychology & Sociology

Texas A&M University - Corpus Christi

College Of Liberal Arts

Proposed Minimum Salary : Commensurate

Job Location : Corpus Christi, Texas

Job Type : Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students / GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Purpose

Works under the supervision of the Chair for the Department of Psychology & Sociology and provides advanced administrative support work for the faculty and Chair in this department.

Description

Functional Area 1 : Administrative

Percent Effort : 30%

Front-line point of contact for the Department of Psychology & Sociology

Answer calls to the department

Greet students and visitors

Schedule meetings and maintain calendars for the Department Chair and shared conference room

Submit work orders for maintenance

Schedule rooms in Astra for special events and classes

Assist the Graduate Coordinator in compiling and organizing documents such as application files, practicum logs, oral exam reports, etc.

Other duties as assigned

Functional Area 2 : Operations

Percent Effort : 40%

Prepare course schedules in Banner and process reports from Argos

Confirm faculty textbook adoptions and desk copy orders

Receive and review all faculty syllabi for submission to the Dean's office

Assist in the preparation and processing of catalog and course description revisions

Create Workday documents for the hiring of student workers, graders, graduate assistants, and adjuncts

Hire, train, evaluate, and supervise department student workers

Receive transcripts and prepare documents for faculty credentialing

Assist in scheduling of faculty search events

Arrange and / or assist departmental travel (faculty, student, incoming guests) using Emburse

Assist faculty and Department Chair with organizing special events, to include purchasing, catering, campus announcements, invitations, and registration

Create reports as needed from Interfolio for Chair and Dean's office

Maintain communication with department faculty

Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants

Functional Area 3 : Budget

Percent Effort : 30%

Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and / or databases.

Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy

Order office supplies

Keep department chair informed and updated on account activity and balances

Assist in processing student awards and tracking account balances

Assist in updating the PIs, Grants Administrator, and Business Office to maintain effective communication

Qualifications

High School Diploma

Four (4) years administrative support experience

Advanced skills in Microsoft Office Suite

Excellent written and verbal communication skills

Positive attitude

Ability to work independently and efficiently with minimal supervision

Ability to work in a fast-paced environment

Excellent attention to detail

Preferred Qualifications

Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfiche, Emburse, and Workday

Two (2) years office management experience

Advanced skills in Adobe

University experience

Bachelor's Degree in a related field

Salary $17.00 - $17.50 Hourly ($35,360 - $36,400 Annually Approximately)

Benefits

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

$0 - $30 per month for Employee Only coverage after university contribution ($920 value).

Up to 83% of premium covered by the university :

Employee and Spouse

Employee and Children

Employee and Family coverage

Dental & Vision

Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Dual Career Partner Program

Work Life Solutions :

Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits :

100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

Voluntary Tax Deferred Account / Deferred Compensation Plan

Time Off :

8+ hours of vacation paid time off every month.

8 hours of sick leave time off every month.

8 hours of paid time off for Birthday leave.

12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.