Marketing Proposal Coordinator-NYC

Job Title : Proposal Coordinator

Employment Type : Full-Time

FSLA : Salary / Exempt

Division : Marketing

Department : Proposal

Reports to : Proposal Manager

Supervisory Duties : No

Job Description

The Proposal Coordinator will report to the Proposal Manager and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and delivery - from concept to completion.

Responsibilities / Essential Functions

• Assume a lead role in preparation of responses to RFQs, RFPs and Interviews in association with the assigned Project Executive and input from various team members.
• Proposal tracking and follow-up.
• Writing, development, and ongoing maintenance of qualifications materials.
• Client Relationship Management system (Cosential) support related to company information, employee resumes and project information.
• Maintaining brand integrity and quality control.
• Electronic and hard copy file management.
• Coordination with other members of the Marketing team to complete additional marketing tasks.
• Prepare standard and customized qualifications for new business opportunities.
• Prepare interview materials : interview books, boards, handouts, team cards, PowerPoint presentations.
• Review and update standards as new project sheets are written, photos taken.
• Develop and maintain library of boiler plate information.
• Work with project team members and Marketing Department to create and maintain project information sheets.
• Work with project team members and Marketing Department to create and maintain resumes.
• Assist Project Teams in preparation of deliverables to ensure consistency of corporate image.

Key Skills

Required Experience