Administrative Assistant

Administrative Assistant

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services.

The Administrative Assistant provides administrative support to the Territorial Secretary for Business Administration and the Executive Assistant to assist in expediting the workflow directed to and from the office. The Administrative Assistant will serve as a positive and professional representative of the Business Administration Section and of The Salvation Army at large.

This position requires approximately 35 hours of work per week and is eligible for a hybrid work arrangement (3 days onsite / 2 days remote) after three months of employment.

Responsibilities

• Prepare correspondence for the Executive Assistant and the Secretary for Business and for the signature of the Chief Secretary and the Territorial Commander.
• Process corporate credit card applications, conference requests forms and post-retirement service agreements.
• Maintain the Secretary for Business's expenses daily by scanning receipts and entering detailed information into the Corporate Credit Card Smart Data website. Identify and locate any missing receipts.
• Order office and kitchen supplies for the executive areas and replenish the items as needed.
• Answer all calls and respond to inquiries with professionalism, strict confidentiality and compassion; take detailed messages for necessary follow-up.
• Prepare interoffice, outgoing mail and packages, pick up and drop off mail daily.
• Maintain and add to the electronic and hard copy filing system.
• Retrieve information for the Secretary for Business and Executive Assistant as requested from files, minutes, meeting minutes, policies, documents etc. to fill out forms, compose emails, and prepare written summaries, etc.
• Act as back up when the Executive Assistant is out of the office.
• Fulfill all responsibilities and tasks included in the detailed SBA Office Administrative Assistant training manual.

TERRITORIAL MINUTE BOOK

CALENDARS AND MEETINGS

Qualifications

What We Offer

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.