Shipping and Administrative AssistantOculus Inc • Arlington, WA, US
Shipping and Administrative Assistant
Oculus Inc • Arlington, WA, US
3 days ago
Job type
- Full-time
Job descriptionPlease take your time, focus, and be as honest with yourself as possible when responding. Receive and inspect incoming parts and equipment for accuracy and quality. Enter receipts into ABAS, ensuring proper documentation and inventory tracking. Pull, pack, and prepare outgoing small parts and equipment for shipment. Generate and apply appropriate shipping labels and documentation. Coordinate and schedule carrier pickups for outgoing shipments. Maintain accurate shipping and receiving records within ABAS. Track shipments and provide internal updates as needed. Pick and stage small parts accurately for order fulfillment. Pack and secure equipment to ensure safe and damage-free delivery. Verify part numbers, quantities, and any special handling requirements. Act as the point of contact for the tracking of all service equipment and processing Customer-owned equipment sent in for servicing. Warranty equipment returned for repair or replacement. Communicate status updates with customers and technicians throughout the process. Ensure all transactions are documented accurately in ABAS and tracking logs. Generate purchase orders in ABAS for parts and equipment needed from the parent company. Send POs to the appropriate contact at the parent company and track order status. Receive incoming goods against POs upon delivery, verify for accuracy and quality. Post received items into ABAS and ensure proper storage and labeling of stock. Monitor inventory of shipping and packaging supplies. Order and maintain stock of materials such as boxes, labels, and protective packaging Provide backup support to Service Administrators as needed. Answer and route incoming phone calls professionally. Assist with customer inquiries regarding orders, shipments, or service equipment. Support Service Administrators with clerical tasks, email correspondence, and data entry Collaborate with other departments and promote teamwork within the OCULUS teams to deliver quality service, productivity, and business results. Uphold and model company fundamentals at all times, contributing to a positive, respectful, and high-performing work environment. High school diploma or equivalent; coursework in logistics, supply chain, or business administration preferred. Minimum 1 year of experience in shipping / receiving, logistics, purchasing or customer service role. ERP system experience required; ABAS software experience strongly preferred. Strong organizational skills, attention to detail, and accuracy in data entry. Excellent written and verbal communication skills, including professional phone etiquette. The ability to multitask in a fast-paced environment and collaborate with cross-functional teams. Work is performed in both an office and warehouse / shipping environment. Exposure to standard office conditions (computers, phones, office equipment) as well as warehouse conditions (noise, dust, packaging materials Regularly required to stand, walk, bend, and reach throughout the workday. May occasionally require extended periods of standing or repetitive tasks Frequently required to lift, move, and carry items up to 25 lbs.; occasionally up to 50 lbs. Ability to safely handle delicate and sensitive equipment. The company provides a smoke and vape-free environment on company premises for its employees, customers, and visitors.
Job Description
Job Description
Company Overview / About Us :
OCULUS is a family-owned medical device company founded and headquartered in Germany over 125 years ago. Since then, the company has expanded globally and was established in the USA more than 20 years ago. OCULUS develops first-class instruments for eye diagnostics (ophthalmic medical equipment) for optometrists and ophthalmologists. Our team of professionals takes pride in providing high quality products, comprehensive product education, and exceptional customer service to doctors and their staff.
Website : OCULUS - First class instruments for eye diagnostics
What We Offer :
Benefits : Company covers 100% healthcare insurance premiums for employees and for dependents, paid time off starts at 3 weeks annually, nine paid holidays, life insurance, short-term and long-term disability insurance and a 401(k)-retirement plan including a company match.
Company Culture : We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to an evolving health-care organization dedicated to enabling eye care practitioners to preserve their vision.
How to Apply :
- Complete the online application : Only online applications will be accepted.
- Complete the assessment : https : / / www.ondemandassessment.com / o / JB - ESDAMI46T / landing?u=1156200
Copy and paste this URL into a web browser of a PC or laptop to begin the assessment
Job Overview
The Shipping & Receiving Administrator supports the Service Department by coordinating shipping and receiving activities, coordinating service-related equipment logistics, fulfilling small parts orders, and processing purchase orders to the parent company. This role also serves as the primary point of contact (POC) for service equipment tracking, including loaner units, customer repairs, and warranty returns. Additionally, this position provides backup support to Service Administrators with customer service tasks, including answering phones and assisting with customer inquiries.
Essential Duties and Responsibilities (other duties may be assigned) :
Shipping & Receiving :
Order Fulfillment :
Service Equipment Returns :
Loaner equipment is issued (to customers.
Purchase Order Processing :
Supply Ordering & Maintenance :
Administrative Backup & Customer Service :
Collaboration and Company Fundamentals :
Qualifications :
Physical Demands and Work environment :
Create a job alert for this search
Shipping Assistant • Arlington, WA, US
Related jobs
Air and Marine Operations (AMO), a component of U.Customs and Border Protection (CBP) offers those with Merchant Mariner Credentials the exceptional opportunity of a career in law enforcement worki...Show more
A company is looking for a Part-Time Administrative Assistant (Work From Home).Key Responsibilities Manage calendars, schedule appointments, and coordinate meetings Handle client follow-ups and ...Show more A company is looking for an Operations Excellence Analyst to improve operational efficiencies and processes.Key Responsibilities Analyze current business processes and workflows to identify areas...Show more 
Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, quality assurance and customer service.Tends to damaged an...Show more
WHEN YOU WORK FOR US, WE WORK FOR YOU.With Titan Medical, you gain access to thousands of travel nursing and allied health jobs across the country.
You also get unmatched service.From the moment you...Show more A company is looking for a Part-Time Remote Utilization Review / Admin Assistant.Key Responsibilities Manage intake paperwork and maintain organized electronic documentation in SharePoint Communic...Show more A company is looking for a Capture Manager to drive new business opportunities within the Department of Health and Human Services (HHS) and its sub-agencies.
Key Responsibilities : Lead full lifecy...Show more A company is looking for a Logistics Specialist to manage the movement of goods and ensure efficient delivery across the supply chain.
Key Responsibilities : Coordinate and execute shipments, ensur...Show more WHEN YOU WORK FOR US, WE WORK FOR YOU.With Titan Medical, you gain access to thousands of travel nursing and allied health jobs across the country.
You also get unmatched service.From the moment you...Show more A company is looking for a Production Assistant responsible for supporting loan origination staff with loan setup and documentation.
Key Responsibilities Assist in preparing and reviewing loan doc...Show more A company is looking for a Senior Administrative Assistant to perform confidential administrative functions efficiently.Key Responsibilities Execute advanced administrative tasks including commun...Show more Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, records management, quality assurance and customer service...Show more A company is looking for an Accounts Receivable, Deductions Analyst.Key Responsibilities Analyze and resolve customer deductions, chargebacks, and penalties from wholesale accounts Collaborate w...Show more A company is looking for an Executive Admin Assistant to provide high-level administrative support to the SVP of Product Engineering and their leadership team.
Key Responsibilities Provide high-le...Show more A company is looking for an SVP, Implementation and Delivery to lead the consolidation and transformation of delivery teams into a high-performing organization.
Key Responsibilities Establish a un...Show more A company is looking for an Administrative Assistant - Immigration Services.Key Responsibilities Maintain and update immigration case management systems with accuracy and consistency Assist with...Show more A company is looking for a Senior Hubspot Administrator to manage and optimize their HubSpot ecosystem and revenue operations.
Key Responsibilities Own the entire HubSpot ecosystem, ensuring data ...Show more 
As a Shipping and Receiving Clerk, you will be responsible for managing mailroom operations and shipping tasks, including : sort and distribute incoming mail.
Duties and responsibilities can change d...Show more
Marine Interdiction Agent
U.S. Customs and Border Protection • Bellingham, Washington
Full-time
Last updated: 14 days ago • Promoted
Administrative Assistant
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 30+ days ago • Promoted
Operations Excellence Analyst
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 4 days ago • Promoted
Sr Operations Admin
Federal Express Corporation • Burlington, WA, United States
Full-time
Last updated: 2 hours ago • Promoted • New!
Travel - CT Technologist
Titan Medical Group • Sultan, WA, United States
Full-time
Last updated: 30+ days ago • Promoted
Utilization Review Administrative Assistant
VirtualVocations • Everett, Washington, United States
Part-time
Last updated: 6 days ago • Promoted
Capture Manager
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 30+ days ago • Promoted
Logistics Specialist
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 30+ days ago • Promoted
Travel - MRI Tech
Titan Medical Group • Sultan, WA, United States
Full-time
Last updated: 13 days ago • Promoted
Loan Processing Assistant
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 15 days ago • Promoted
Senior Administrative Assistant
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 30+ days ago • Promoted
Special Assignment Admin-2
Federal Express Corporation • Burlington, WA, United States
Full-time
Last updated: 2 hours ago • Promoted • New!
Deductions Analyst
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 3 hours ago • Promoted • New!
Executive Administrative Assistant
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 30+ days ago • Promoted
SVP of Implementation and Delivery
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 10 hours ago • Promoted • New!
Administrative Assistant - Immigration
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 3 hours ago • Promoted • New!
Senior HubSpot Administrator
VirtualVocations • Everett, Washington, United States
Full-time
Last updated: 3 hours ago • Promoted • New!
Shipping and Receiving Clerk
TradeJobsWorkforce • 98223 Arlington, WA, US
Full-time
Last updated: 30+ days ago • Promoted