Public Records Specialist and Records Manager

Summary

This recruitment will be used to fill a Career Service vacancy and to create an eligibility pool to fill future Career Service vacancies over the next six (6) months.

The King County Department of Public Defense (DPD) is seeking an experienced and professional Project / Program Manager III Public Records Specialist and Records Manager.

The Public Records Specialist and Manager will serve as the lead and subject matter expert as it is related to the Washington Public Records Act (PRA) and the departments records management practices. This position will provide consultation and management of all types of records management policies and public records requests made under the PRA. Duties will include providing coordination services managing large and / or complex public records requests and providing expert level advice and consultation to staff and department leadership. This position will be required of public records requirements varying degrees of technological expertise and varying skills levels.

Reporting to the Chief Operating Officer the Public Records Specialist (Project / Program Manager III) will be responsible for managing Public Record requests Requests for Information and overseeing records management policies procedures and projects related to client case files and DPD administrative records.

The Departments Mission Statement

The King County Department of Public Defense represents indigent adults and children facing a loss of liberty. Our department is an independent voice that promotes fairness and equity for our clients and advocates for their objectives interests and dignity.

DPD provides high quality legal representation to indigent clients in felonies misdemeanors juvenile defense family defense (dependency cases) involuntary commitment (mental illness) and sex offender commitment proceedings.

DPD advocates to reduce the harm and reach of the criminal and civil legal systems that restrict our clients liberty and advances policy reforms to reduce systemic racism. We strive to create a flexible workplace culture that is inclusive respectful and supportive premised on a shared anti-oppression framework. To learn more about DPD visit our website.

Job Duties

ESSENTIAL JOB FUNCTIONS AND DUTIES include but are not limited to the following :

Records Management Program

• Serves as the Agency Records Officer for King County Department of Public Defense.
• Serves as a liaison between Public Defense and the King County Records Management Program.
• Provide department leadership and representation on countywide planning of records management practices.
• Lead develop and coordinate guidance process and policies to all organizational levels regarding records management compliance and risk mitigation.
• Provide strategies for achieving compliance within current and future records systems.
• Provide advice and consultation to leaders and to influence decision making or change.
• Coordinate the departments compliance with Records Management policies and procedures and retention schedules suggest amendments as warranted.
• Develop coordinate and present training to staff on Public Records / Records Management processes to ensure compliance and standard work.
• Lead and Maintain department records including storage archiving and / or destruction as per applicable regulations and policies.
• Develop and implement records retention plans and procedures and support initiatives to increase efficiency and effectiveness for the management of the departments records throughout its lifecycle.

Public Disclosure Program

Discovery and Litigation Response

Request for Information Response

Experience Qualifications Knowledge Skills

Coordinating responses from multiple record holders

Most Competitive Candidates Will Possess :

Supplemental Information

At King County our work is guided by our True North and values. Our True North is what we aspire to : Making King County a welcoming community where every person can thrive.

King County offers great benefits to include a pension plan holidays transit pass plus training and education opportunities to promote growth and development. Our focus is to provide our employees with work life balance.

ARE YOU READY TO APPLY

This opportunity to join DPD is open to all qualified applicants. Please apply at be considered for this role submit the following items :

If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact our Talent Advisors at .

This recruitment may be used to create an eligibility pool to fill future Career Service vacancies over the next six (6) months.

Work Schedule and Location

The Operations team works in a hybrid model with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is the Dexter Horton Building 710 Second Avenue Seattle.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the departments hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

DPD maintains physical offices in the following locations :

Rotations of work location and practice area and / or workflow are an essential function and can occur based on business need.

The typical workweek is 40 hours per week Monday through Friday 8 : 00 a.m. to 5 : 00 p.m. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime.

DPD Policies

Outside Work Policy for Administrative Staff will apply to employees such that you must receive approval from your supervisor before being permitted to engage in outside employment for compensation or volunteer.

Union Membership

This position is not represented by a union.

Forbes recently named King County as one of Washington States best employers.

Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.

Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

SALARY AND BENEFITS :

In accordance with RCW 49.58.110 this salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position. King County offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental vision flexible spending accounts life and disability insurance for employees and dependents; retirement and deferred compensation. For additional information please review the detailed summary of benefits offered by King County.

Required Experience :

Manager

Key Skills

General Counsel,Information Management,Adobe Acrobat,HIPAA,Information Governance,Records Management,Sharepoint,Filing,Knowledge Management,Medical Records,iManage,Taxonomy

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 106106 - 134495